Front Office Coordinator Express Employment Professionals – Hamilton, ON
Are you an outgoing, organized, and customer-focused professional who enjoys working with people in a fast-paced environment? Express Employment Professionals is looking for a Front Office Coordinator to join our team!
As the first point of contact for our office, you will play an important role in creating a positive experience for job seekers, associates, clients, and visitors. This position is a combination of front desk reception, office administration, recruiting support, and customer service. You will help keep our office running smoothly while supporting our Staffing Consultants in connecting good people with good jobs.
What You'll Be Doing Front Desk & Customer Service
Welcome applicants, associates, clients, and visitors with a friendly and professional attitude.

Answer incoming calls promptly, identify callers' needs, and direct inquiries to the appropriate team member.

Respond to general inquiries and ensure all callers and visitors receive excellent customer service.

Build positive relationships with candidates, current associates, and business clients.

Recruiting & Applicant Coordination
Review incoming online applications and assist with candidate recruitment.

Register applicants and accurately maintain candidate information in our internal system.

Coordinate interviews between applicants and Staffing Consultants.

Administer skills testing and assist with screening candidates for available job opportunities.

Match applicants with open positions based on their experience, qualifications, and availability.

Follow up with applicants regarding next steps in the recruitment process.

Client & Associate Support




Assist Staffing Consultants with client and associate communications.

Help coordinate interviews, job assignments, and candidate follow-ups.

Support associates with general employment-related questions and office visits.

Assist with collecting and processing employee timecards and distributing pay information.

Provide administrative support to maintain positive relationships with our clients and associates.

Office Administration & Payroll Support
Prepare correspondence, reports, mailings, and other office documents.

Maintain accurate electronic and paper filing systems.

Assist with payroll processing, invoicing, and other administrative duties.

Support daily office operations and help prioritize tasks during busy periods.

What We're Looking For Previous experience in an administrative, reception, customer service, or office coordination role.

Strong communication and interpersonal skills.

Excellent organizational skills and attention to detail.

Comfortable managing multiple priorities in a fast-paced environment.

Proficient with Microsoft Office and general computer applications.

Professional, approachable, and confident when dealing with people.

A team player who takes initiative and enjoys helping others.

Previous experience in recruitment, staffing, or payroll administration is an asset.

Why Join Express Employment Professionals? At Express, we believe in helping people find good jobs and helping businesses find valuable workers. You'll be part of a team that makes a real difference in our community every day.
If you enjoy working with people, thrive in a busy office environment, and take pride in keeping things organized and running smoothly, we'd love to hear from you!
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📌 Front Office Coordinator (Ontario)
🏢 Express Employment International (US)
📍 Ontario