Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada's Top 100 Employers for eleven consecutive years and one of Canada's Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Bilingual Administrative Assistant, Professional Journey Office (PJO) to join our team in our Toronto or Montréal office. The successful candidate must have a minimum of three years of office work experience, preferably in a law firm or other professional services firm, and will be responsible for providing administrative support to the Head of the Professional Journey Office and the PJO team across our coaching, mentoring and alumni programs. McCarthy Tétrault employees benefit from a hybrid work environment.

The incumbent of this position will be part of a team where they will be required to work on communications and requests in English or French for lawyers, professionals,



or suppliers who understand and communicate only in English or French. Since communications and requests may be written in either English or French, it is necessary, for the proper functioning of the operations of our PJO group, to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.

As a Bilingual Administrative Assistant, Professional Journey Office , you will be:

PJO Administration, Operations & Communications

Providing administrative support to the Head of the Skilled Journey Office (PJO) and the PJO team. Duties include:

- Managing calendars, scheduling meetings across offices and time zones, and booking boardrooms and Teams meetings.
- Arranging travel and preparing and processing expense reports.
- Preparing, formatting and proofreading correspondence, presentations, reports and meeting materials.
- Processing invoices, tracking expenses and maintaining organized, confidential files.
- Posting approved updates to intranet pages and providing back-up support to the PJO Coordinator.
- Providing administrative support for other duties and special projects as assigned.

Coaching & Mentoring Programs

Providing administrative support for the PJO's coaching and mentoring programs. Duties include:

- Preparing and distributing program communications and materials,



sending reminders and assisting with scheduling.
- Updating coaching records, contact lists and engagement trackers.
- Creating purchase orders and processing vendor invoices.
- Arranging logistics for mentoring sessions across offices, including boardrooms, catering, video conferencing, registration and attendance.
- Providing event support for Mentoring Month and the annual Mentoring Awards.

Alumni Program Administration

Providing administrative support for the Firm's alumni program. Duties include:

- Assisting the PJO, National Alumni Committee Leads and our Clients & Markets Alumni partners with alumni event administration, including scheduling, venue and catering arrangements, invitation lists, RSVP tracking, materials, photos and on-site logistics.
- Providing administrative support to Clients & Markets and other internal teams for alumni newsletters and communications, including coordinating French translation and scheduling distribution.
- Scheduling alumni committee and other alumni-related meetings.
- Maintaining alumni contact lists and program files.

As our ideal candidate, you will distinguish yourself by the following profile:

- Post-secondary diploma.
- A minimum of three years of office work experience, including executive or administrative assistant support. Law firm or other professional services firm experience is preferred.
- Event coordination experience and experience with procurement or invoicing systems is an asset.
- Proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint), MS Teams, MS Forms and SharePoint.
- Fluent bilingualism (French/English) is required.
- Excellent organizational,

📌 Bilingual Administrative Assistant (Montreal)
🏢 McCarthy Tetrault
📍 Montreal