Support Ware Malcomb’s Canada Region as an Administrative Assistant coordinating meetings, proposals, office systems, and daily administrative activities. This full time position serves Vaughan, Toronto, and Ottawa offices.
The Administrative Assistant provides regional office support across Ware Malcomb’s Canadian locations. Responsibilities include scheduling meetings and events, assisting visitors, preparing proposals, and maintaining office protocols. The role also supports billing, invoicing, project reporting, and document distribution through established office systems.
Key Responsibilities: Schedule meetings, presentations, events, and client interviews
Maintain conference room calendars, bookings, and equipment
Prepare proposals, billing, invoices, and project reports




Manage mail, supplies, office appearance, and organization
Process project materials through Newforma
Requirements: Three years of administrative or marketing experience
Architecture or engineering office experience preferred
Strong Microsoft Office, computer, and Internet skills
Excellent verbal and written communication skills
Ability to multitask and maintain composure under pressure
Bring organized administrative support, clear communication, and strong computer skills to Ware Malcomb’s Canada Region offices.

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📌 Administrative Assistant Canada Region (Ontario)
🏢 Ware Malcomb
📍 Ontario