Data Systems Officer

Competition No. SS26-56

AboutDurham College:

Durham College (DC) is a leading post-secondary institution with a clear purpose: transforming lives, building careers, and enriching communities.

We prepare students to thrive in a rapidly changing world of work through innovative, hands‐on and industry‐connected learning. From co‐ops and field placements to applied research and other experiential opportunities, DC students develop the practical skills, knowledge, and confidence to make an immediate impact in their careers and communities.

Known for future‐focused, innovative teaching and strong connections to industry, DC offers a diverse range of market‐driven programs designed to respond to evolving workforce needs. Our programs span business, information technology, engineering, construction and skilled trades, health care, science and technology, culinary, hospitality and horticulture, social and community services, and media, art and design.

Across our modern campuses in Oshawa and Whitby, DC offers 145 programs, including eight degrees and 11 apprenticeship programs, serving nearly 11,000 full‐time post‐secondary and 2,800 apprenticeship students. We also support lifelong learning through more than 18,000 registrations in professional and part‐time learning, while our community of more than 125,000 alumni is making an impact locally and around the world.

Our impact extends well beyond our campuses. DC contributes more than $913 million annually to Durham Region's economy. Remaining community‐connected, DC works closely with employers, industry, and partners to strengthen our communities and create new opportunities. We are committed to embedding sustainability in the way we learn, work, and contribute to the communities we serve.

At DC,



employees are at the heart of that impact. As a people‐centred college, our culture is grounded in our values of collaboration, diversity and inclusion, excellence, innovation, integrity, respect and social responsibility. Together, we are creating exceptional learning experiences, supporting student success, and helping to shape a more sustainable, equitable, and prosperous future.

Position Information

Full‐time SupportStaff Position Chance
Payband: Band H; StartingRate: $38.09; Four Year Rate: $44.04
Department: Dual Credits & Academic Upgrading
Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm)
Reporting To: Manager, Dual Credits & Academic Upgrading
Campus Location: Oshawa
Vacancy Status: Existing vacancy

Duties and Responsibilities

The incumbent is responsible for overseeingthe accurate and efficient operation of the Literacy and Basic Skills (GETSET)information management system, including the timely entry and maintenance oflearner data in EOIS‐CaMS. This position plays a critical role in supportingprogram funding by capturing, monitoring, and reporting learner activity andprogress in accordance with Ministry requirements.

The incumbent preparesprocedures for data collection, manages bi‐weekly student payroll, and ensuresalignment between EOIS‐CaMS and the College's Banner system. Acting as aresource for colleagues,



the incumbent supports the day‐to‐day administrativeand customer service functions of the GETSET program. The position is solelyresponsible for the data maintenance of learner information, ensuringcompliance with performance indicators and audit readiness as outlined in theService Delivery Agreement with MLITSD.

Leaner Information Management and Data Compliance

- Maintains and updates learner recordsin EOIS‐CaMS, ensuring the accurate input of data such as referrals,milestones, culminating tasks, surveys, and follow‐up outcomes at 3, 6,and 12‐month intervals.
- Develops and maintains tracking systemsto monitor student starts, exits, progress, and outcomes, ensuringcompliance with Ministry reporting requirements.
- Prepares and enters student outcomedata into the EOIS‐CaMS database to support the achievement of performanceindicators tied to funding and service quality.
- Provides training and guidance to staffon how to collect, document, and submit learner information in a mannerthat supports accurate, complete, and audit‐ready EOIS‐CaMS records.
- Ensures alignment and data integritybetween EOIS‐CaMS and internal systems such as Banner, working closelywith IT, Payroll, and program staff to resolve discrepancies.
- Compiles and analyzes learner data fromEOIS‐CaMS to prepare reports for internal stakeholders, the Ministry, andannual performance reviews like the "Prepared for Success" report.
- Organizes and maintains student fileswith all required documentation, including registration forms, learnerplans, progressrecords, and TSA information, in compliance with Ministryaudit standards.
- Monitors and audits EOIS‐CaMS dataentry activities, regularly

📌 Data Systems Officer (Oshawa)
🏢 Durham College
📍 Oshawa