North York, ON Full time CA$55,000 - CA$70,000 / year

Support daily executive and office operations for a busy real estate brokerage in North York, Ontario. The Office Coordinator helps organize schedules, communications, documentation, and administrative processes while handling confidential information with discretion.

Responsibilities

Manage senior leadership calendars, evaluate meeting requests, and adjust schedules as priorities change.

Organize meetings with staff, clients, and external contacts, including logistics and preparation of materials.

Review incoming correspondence, prepare responses when appropriate, and elevate urgent items.

Track deadlines, follow-ups, and outstanding commitments.

Create, edit, and proofread presentations, reports, contracts, and other business documents.

Coordinate business travel arrangements and supporting documentation.

Process invoices and expense submissions and maintain administrative records and files.

Support leadership sessions, company functions, client-facing events, and special projects.

Recommend practical improvements to office efficiency and administrative workflows.

Handle sensitive business information with discretion.

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📌 Administrative Assistant (Ontario)
🏢 Skillhub Solutions
📍 Ontario