We’re looking for a highly organized and detail-oriented Proposal Coordinator to help lead and support our response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other pursuit opportunities.
This role plays a key part in helping our team present our work clearly and professionally. You’ll collaborate closely with partners, engineers, and technical staff to coordinate proposal submissions, maintain marketing materials, and ensure our proposals are accurate, polished, and delivered on time.
If you enjoy bringing structure to complex information, managing deadlines, and producing high-quality documents, this could be a great fit.
What You’ll Do
As our Proposal Coordinator, you will play a central role in managing proposal submissions and supporting the firm’s business development efforts.
Key responsibilities include:
Managing the proposal processfrom initial opportunity identification through to final submission
Coordinating RFP, RFQ, and proposal responses, ensuring requirements and deadlines are met
Coordinating proposal activities from kickoff through final submission
Working with technical staff and leadershipto gather project information, resumes, and supporting materials
Assembling and formatting proposal documents, ensuring accuracy, clarity, and professional presentation
Maintaining proposal content libraries, including project profiles, resumes, and marketing materials
Developing and maintaining proposal templates and standardized response materials to improve efficiency and consistency
Monitoring procurement sites and bid opportunitiesto identify relevant opportunities
Ensuring proposal submissions align with client requirements and company standards
Supporting marketing and business development effortsrelated to proposal preparation
What We’re Looking For 5+ years of proposal coordination, ideally within engineering, architecture, or professional consulting environments




Experience preparing RFP, RFQ, or proposal submissions
Strong writing, editing, and proofreading skillswith exceptional attention to detail
Excellent organizational and time management skills, especially when managing multiple deadlines
Strong communication skillsand the ability to work effectively with technical professionals
A proactive, self-starter mindsetwith the ability to manage competing priorities
What We Are Looking for on Your Resume
Experience coordinating proposal submissions or marketing documents
Work within engineering, architecture, consulting, or technical industries
Examples of managing deadlines and multiple projects simultaneously
Collaboration with technical teams or subject matter experts
Robust written communication, document production, formatting, and editing skills
Microsoft Office experience (Word, PowerPoint, Excel)
Adobe Acrobat, InDesign experience (Illustrator and Photoshop are considered an asset)
Experience on the ethical use of AI tools
Understanding of CRM (customer relationship management)
We’re especially interested in people who take pride in producing clear, polished, professional documents that represent the company well.
What We Are Looking for in the Interview
Strong organization and attention to detail
The ability to manage multiple deadlines and priorities
Confidence working with technical teams to gather and shape content
A proactive approach to keeping projects moving forward
Bonus points if you highlight specific accomplishments , such as successful proposals, improvements to proposal processes, or major submissions you helped coordinate.
Why SMP?
A connected, value-driven team environment
Access to mentorship and professional growth
Competitive salary + annual bonus potential
A commitment to diversity, equity, and inclusion
*Must be legally entitled to work in Canada
**Only those selected for an interview will be contacted
www.smpeng.com

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📌 Proposal Coordinator (Alberta)
🏢 SMP Engineering
📍 Alberta