Support Ware Malcomb's Canada Region as an Administrative Assistant coordinating meetings, proposals, office systems, and daily administrative activities. This full-time position serves Vaughan, Toronto, and Ottawa offices.

The Administrative Assistant provides regional office support across Ware Malcomb's Canadian locations. Responsibilities include scheduling meetings and events, assisting visitors, preparing proposals, and maintaining office protocols. The role also supports billing, invoicing, project reporting, and document distribution through established office systems.

Key Responsibilities:

- Schedule meetings, presentations, events, and client interviews
- Maintain conference room calendars, bookings, and equipment
- Prepare proposals, billing, invoices, and project reports




- Manage mail, supplies, office appearance, and organization
- Process project materials through Newforma

Requirements:

- Three years of administrative or marketing experience
- Architecture or engineering office experience preferred
- Strong Microsoft Office, computer, and Internet skills
- Excellent verbal and written communication skills
- Ability to multitask and maintain composure under pressure

Bring organized administrative support, clear communication, and solid computer skills to Ware Malcomb's Canada Region offices.

📌 Administrative Assistant Canada Region (Vaughan)
🏢 Ware Malcomb
📍 Vaughan