As an Executive Assistant on the Operations team, you will provide high-level administrative and organizational support to the CEO, CSO, and CFO, while also contributing to the broader day-to-day operations of the company. Your role will combine executive support with a variety of administrative and operational responsibilities, and cross-functional activities. We are looking for a proactive, resourceful, and adaptable individual who enjoys wearing multiple hats and contributing wherever needed in a growing organization. Flexible work hours and occasional travel may be required.
This position offers a unique opportunity to contribute to a growing biotech company advancing cutting-edge cell therapies, while working in a collaborative, fast-paced, and innovative environment.
Key Responsibilities: -Proactively manage calendars for the CEO, CSO and CFO, including internal, external, and investor meetings.
Coordinate complex executive travel arrangements and itineraries.
-Organize Board of Directors and committee meetings, including scheduling, logistics, and preparation of meeting materials.
-Assist with the preparation and consolidation of Board Books, presentations, and other executive materials.
-Coordinate investor meetings and support fundraising-related activities.
Organize and maintain Board and committee documentation, including meeting minutes and corporate records.
-Facilitate NDA and other document signature workflows using Adobe Sign or DocuSign.
-Process and reconcile executive expense reports in alignment with company policies.
-Provide day-to-day administrative support to executives, the Operations team, and other departments as needed.
-Coordinate meetings, conference room bookings, catering, and company events.
-Manage incoming calls, mail, deliveries,



office supplies, and general correspondence.
-Maintain organized physical and digital records in accordance with company procedures.
-Coordinate routine office maintenance, equipment needs, and requests with building management and external vendors.
-Help maintain an organized, functional, and secure office environment.
-Coordinate new-hire onboarding preparations, including workstations, equipment, supplies, and administrative requirements.
-Support IT onboarding and offboarding, including equipment setup coordination, access requests, and equipment returns.
-Liaise with the external IT service provider to submit and follow up on IT support tickets.
-Maintain IT equipment inventories, employee assignments, and related documentation.
-Assist with software license tracking and other routine IT administrative activities.
-Assist with maintaining company records and documentation for Canadian and international subsidiaries.
-Maintain and update operational trackers, including contracts, renewals, insurance policies, and equipment inventories.
-Coordinate document signature workflows, filing, and administrative follow-ups for agreements and contracts.
-Support procurement and vendor coordination activities, including routine purchasing and order follow-ups as needed.
-Assist with administrative coordination of facilities, equipment, and other operational projects.




-Follow up with internal stakeholders and external service providers to ensure assigned activities progress on schedule.
-Support the planning and coordination of company events and employee activities.
-Maintain confidentiality and exercise discretion when handling sensitive company and employee information.
-Perform other administrative and operational tasks and projects as assigned.
Qualifications and Competencies: -Minimum of 5 years of previous experience in an Executive Assistant, Sr. Administrative Assistant, or similar support role, preferably in a quick-paced startup workplace, ideally within the biotech or life sciences industry
Strong organizational skills with the ability to manage multiple and shifting priorities independently
Uncompromising and steadfast discretion and ability to handle and safeguard confidential information
Strong problem-solving skills and high attention to detail
Experience supporting senior executives and managing complex calendars and travel
Proficiency with Microsoft 365 tools (Outlook, SharePoint, Teams, PowerPoint) and electronic signature platforms (e.g., AdobeSign, DocuSign)
Excellent communication skills and a proactive, service-oriented mindset
Language fluency in both English and French is required
Why Morphocell: -Join a dynamic team of professionals committed to pushing the boundaries of cell therapy
-Contribute to groundbreaking advancements in the field of biotechnology
-Opportunity for personal and professional growth in a rapid-paced and collaborative environment
-Competitive compensation package and benefits
-Group medical, vision and dental insurance
-RRSP matching contribution

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📌 Executive Assistant, Operations (Quebec City)
🏢 Morphocell Technologies
📍 Quebec City