Your OpportunityAre you someone who enjoys working as part of a supportive team, values accuracy and organization, and can manage multiple priorities in a professional environment? Our Buildings team is seeking an Administrative Assistant to join our Ottawa office.This role is well suited to an administrative professional who is comfortable supporting a variety of people and projects, enjoys collaborating with others, and brings a practical, solutions‑oriented mindset to day‑to‑day work. You will be part of an experienced administrative team that works together to support engineers, technical staff, and leadership.What Success Looks Like in This RoleSuccess in this position is built on collaboration, communication, and sound judgment. You will be expected to:Manage your own work effectively while contributing positively to a team environmentBalance multiple requests and deadlines by setting priorities and managing expectationsCommunicate clearly and professionally with internal teams, clients, and vendorsMaintain accuracy, confidentiality, and attention to detail in all administrative tasksBe adaptable and willing to learn new systems and processes as needs evolveA friendly, approachable attitude and a genuine interest in helping others will set you up for success.Your Key ResponsibilitiesAs part of an administrative team supporting a business centre of approximately 170 engineers, technicians, and technologists, your responsibilities will vary day‑to‑day and may include:Providing general administrative and reception support,



including call screening and welcoming visitorsManaging calendars and coordinating meetings, travel, and eventsPreparing, editing, proofreading, and formatting documents such as proposals, reports, specifications, meeting minutes, and client correspondenceAssisting with project setup activities, contract documentation, and tracking required project recordsSupporting the setup and administration of project collaboration tools (e.G., Teams, SharePoint), as requestedMaintaining electronic filing systems, document and equipment logs, and basic databasesSupporting special projects and leadership initiatives as assignedAssisting with office coordination, including meeting rooms, supplies, and occasional social or team eventsYour Capabilities and CredentialsYou bring a solid foundation in office administration and enjoy working in a structured yet fast‑moving workplace. You are comfortable taking initiative but also recognize when collaboration and escalation are appropriate.Key Qualifications IncludeStrong written, verbal, and interpersonal communication skillsProven attention to detail, particularly in editing and proofreading documentsAbility to manage multiple assignments, prioritize effectively,



and meet deadlinesA customer‑service mindset and professional approach when supporting staff and clientsDiscretion and sound judgment when handling confidential informationStrong organizational skills and familiarity with standard office proceduresAbility to work both independently and collaboratively within a teamProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, OneNote; Adobe / Bluebeam an asset)Willingness and ability to learn new tools and systemsExperience with travel booking systems, NMS Specifications, or NBS Chorus is considered an assetWhy Join the TeamYou will be part of an established administrative team that reflects our values of collaboration, teamwork, shared accountability, and that supports one another’s success. The role offers a diverse range of responsibilities, regular interaction with technical professionals, and the opportunity to make a meaningful contribution to the smooth and effective operation of a busy, professional office environment.This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Salary RangeLocations in Lower Mainland – BC, GTA & Ottawa Ontario: $53,700.00 – $75,300.00 AnnuallyPrimary LocationCanada | ON | OttawaOrganization1633 Buildings-CA Ottawa-Ottawa ONEmployee StatusRegularBusiness JustificationNew PositionTravelNoScheduleFull time#J-18808-Ljbffr

📌 Administrative Assistant - C$53,700 - C$75,300 A Year (Ottawa)
🏢 Buildings
📍 Ottawa