About Us:

The Administrative Alliance are a team of recruitment experts with over 60 years of combined experience. We are skilled at matching administrative professionals with their career goals. Please visit our website: https://www.masongroup.ca/administrativealliance/

Our client is seeking an experienced, highly organized, and proactive Office Manager to join the team. This is an important leadership role responsible for overseeing the firm's day-to-day operations, managing administrative functions, and ensuring the smooth and efficient running of the office.

The successful candidate will be a strong communicator and problem-solver who takes pride in creating a skilled, welcoming, and well-organized workplace. They will work closely with the firm's partners and management team while providing guidance and support to administrative staff.

What You'll Be Responsible For

Office Administration & Operations

- Oversee the daily operations of the firm, ensuring an efficient, organized, and professional working environment.
- Manage office supplies, equipment, furniture, vendor relationships, service contracts, and related expenses.
- Maintain effective physical and electronic filing systems in accordance with applicable Law Society requirements and confidentiality standards.
- Assist with accounts payable, invoice processing, and coordination with accounting.
- Act as the primary contact for IT service providers and legal software vendors, coordinating technical support, troubleshooting, and system upgrades.
- Coordinate onboarding arrangements for new employees, including workstations, computer access, email, and legal software.
- Assist with organizing CPD sessions, staff meetings, and internal training initiatives.
- Manage firm memberships, subscriptions, and professional affiliations,



ensuring timely renewals.

Client Service & Office Management

- Oversee the reception and records departments, ensuring a welcoming and professional experience for clients and visitors.
- Promote consistent, high-quality client service standards across the administrative team.
- Handle sensitive or escalated client matters with professionalism, discretion, and sound judgment.
- Coordinate client meetings, appointments, meeting room arrangements, and firm events.

Team Leadership & Firm Support

- Provide leadership, direction, and ongoing support to administrative and support staff.
- Foster a positive, team-oriented workplace that encourages accountability, teamwork, and professional development.
- Work closely with the firm's partners and management team on operational priorities and special projects.
- Assist in coordinating firm-wide initiatives and events.
- Identify opportunities to improve office procedures, administrative processes, and overall operational efficiency.

What We're Looking For

- Previous experience in office management, preferably within a law firm or qualified services environment.
- Strong organizational, administrative, and time-management skills, with the ability to manage competing priorities.
- Excellent communication and interpersonal skills.
- Demonstrated leadership abilities and experience supervising or coordinating administrative staff.
- A proactive approach to problem-solving, with the ability to take initiative and work independently.

Pay: $100,000.00-$120,000.00 per year

Benefits:

- Dental care
- On-site parking
- RRSP match

Experience:

- professional services: 7 years (required)
- legal industry: 7 years (required)
- office management : 4 years (required)
- managing employees: 4 years (required)

Work Location: In person

📌 Office Manager/Administrator (Legal Industry) (Old Toronto)
🏢 The Administrative Alliance
📍 Old Toronto