We are looking for an Administrator, Climate Solutions to join a non-profit organization on a contract basis in Vancouver, British Columbia. This position provides essential administrative, financial, and grant support to climate-focused initiatives, helping projects stay organized, compliant, and on track. The role works closely with internal teams and project leads to coordinate planning activities, manage documentation, and support day-to-day portfolio operations. This is an excellent opportunity for a highly organized individual who can balance multiple priorities in a collaborative, mission-driven environment.

Responsibilities:

- Oversee administrative and operational activities that enable the Climate Solutions portfolio to run efficiently, including coordination of documentation, schedules, and internal processes.
- Support project planning by assisting leads with timelines, records, meeting materials, and monitoring tools to keep initiatives progressing smoothly.
- Maintain budget trackers and prepare financial updates by reviewing spending, monitoring project costs, and contributing to forecasting activities.
- Process invoices, contracts, and related records while ensuring financial documentation is complete and aligned with organizational procedures.
- Act as a central point of contact between the portfolio and departments such as Finance, Operations, Development, People, Culture & Equity, and IT & Digital.
- Coordinate grant administration by organizing application materials, maintaining reporting calendars, and tracking compliance obligations for funded projects.
- Keep accurate records for funding agreements, reporting requirements, and grant-related documentation, following up with teams to meet deadlines.
- Provide administrative and financial support for Quebec climate initiatives, including maintaining project trackers, funding records, and partnership documentation.
- Assist with contractor and vendor coordination,



travel arrangements, event accreditation, visa logistics, and shared inbox coverage as needed to support portfolio delivery.
- 3–5+ years of experience in administration and project coordination, with responsibility for supporting project delivery and managing competing priorities.
- Demonstrated ability to track budgets, interpret financial information, and support forecasting or expenditure monitoring activities.
- Experience administering vendor or contractor arrangements, including handling related contracts and documentation.
- Robust proficiency in Microsoft Excel, along with practical skills in Microsoft Word, Outlook, and PowerPoint.
- Familiarity with project management platforms such as Asana is considered an asset.
- Excellent written and verbal communication skills in English.
- High-intermediate proficiency in French is required.
- Strong attention to detail and experience maintaining organized records, reports, and controlled documents.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Questions? Call your local office at 1.(phone hidden). All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .

📌 Administrator, Climate Solutions (Central Vancouver)
🏢 Robert Half
📍 Central Vancouver