Great with people? Confident with numbers? Skilled at keeping the details moving?

SEED Homes is looking for an organized, personable Client Liaison & Bookkeeping Administrator to support our clients, financial administration and day-to-day office operations.

This is a varied, hands-on role for someone who enjoys building relationships, maintaining accurate financial records and working collaboratively. From welcoming a prospective homeowner to preparing invoices and coordinating onboarding paperwork, your follow-through will help our clients and team feel supported.

What you’ll do

Support the client experience

- Respond to website and email enquiries, welcome visitors and coordinate discovery calls, meetings and tours.
- Learn about clients’ priorities, budgets and timelines, helping them understand their next steps.
- Coordinate quotes and proposals using approved information from the appropriate team members.
- Maintain accurate client records, follow-up reminders and activity in our CRM.
- Help transition approved proposals and client information to the project team for a smooth handoff.

Keep bookkeeping accurate and current

- Maintain day-to-day bookkeeping in QuickBooks Online, including invoicing, accounts receivable and accounts payable.
- Record payments, monitor outstanding balances and follow up professionally on overdue accounts.
- Enter supplier invoices, reconcile statements and prepare payments for approval.
- Prepare bank and credit card reconciliations and supporting month-end records.
- Work with Finance and the accountant to resolve discrepancies and maintain clear documentation.

Help the office and team run smoothly

- Support the CEO with scheduling, correspondence, meeting preparation and action tracking.
- Coordinate office supplies, meeting arrangements and general administrative needs.
- Partner with HR to maintain employee records and support onboarding in our human resources information system (HRIS).
- Collect and check approved timesheets and payroll information,



prepare entries and submit documentation for review.
- Handle client, employee and financial information with care and discretion.

What you bring

- Practical bookkeeping experience, including invoicing, accounts receivable, accounts payable and reconciliations.
- Proficiency with QuickBooks Online and Microsoft 365.
- Experience in client service or office administration.
- Confidence using CRM and business workflow systems to manage records, tasks and follow-up.
- Clear, professional communication and a welcoming approach.
- Strong attention to detail, numerical accuracy and the ability to manage competing priorities.
- Sound judgment, confidentiality and the confidence to ask questions when information or approvals are needed.
- A high school diploma.

Additional assets include:

- Education in bookkeeping, accounting or business administration.
- Experience in manufacturing, construction or project-based bookkeeping.
- Familiarity with monday.com or Odoo.
- Experience supporting payroll, HRIS records or employee onboarding.

Why join SEED Homes?

Your work will make a visible difference—from a client’s first enquiry to the accuracy of our financial records. You’ll collaborate with leadership, Finance, HR and our project and production teams, with guidance provided for assigned systems and payroll procedures.

As your knowledge grows, there may be opportunities to develop further in client services, bookkeeping, office management or business coordination.

Ready to grow with us?

Apply through Indeed with your résumé and a brief introduction highlighting your bookkeeping experience and what interests you about supporting the SEED Homes team.

Pay: $28.00-$32.00 per hour

Expected hours: No more than 40.0 per week

Benefits:

- Adaptable schedule
- On-site parking

Ability to commute/relocate:

- Aldersyde, AB: reliably commute or plan to relocate before starting work (required)

Experience:

- Client services: 4 years (preferred)
- Bookkeeping: 3 years (required)

Language:

- English (required)

Work Location: In person

📌 Client Liaison & Bookkeeping Administrator (Aldersyde)
🏢 SEED Homes
📍 Aldersyde