About Gertex Solutions

Gertex Solutions provides industrial packaging, shipping supplies and automated solutions to businesses. Our team includes office and warehouse employees, and we are building more consistent HR processes as the company evolves.

Why Join Gertex?

This is an opportunity to own the daily HR operation for a growing office and warehouse team and help build more reliable processes for employees and managers. You will work closely with Senior HR while independently keeping recurring work organized and moving.

About the Role

We are looking for an experienced, hands-on HR Coordinator to take ownership of day-to-day HR operations. You will be a reliable contact for employees and managers while managing ADP Workforce Now, payroll duties, benefits, onboarding and offboarding, recruiting coordination, training records and health and safety administration. This role suits someone who can spot gaps, investigate them carefully and help establish dependable routines without needing every step prescribed.

What You'll Do

- Own the administrative employee lifecycle, from accepted offer and onboarding through employee changes, leaves and offboarding; keep checklists and follow-ups moving.
- Create and maintain employee profiles in ADP Workforce Now; enter approved job, pay and status changes, investigate errors and coordinate corrections.
- Prepare and verify payroll changes and process payroll as part of a shared payroll function.
- Manage benefit enrolments, changes, terminations and approved extensions, and respond to routine benefits and payroll questions.
- Serve as a first point of contact for everyday HR requests; prepare standard letters and forms,



and recognize when a matter needs Senior HR.
- Review and organize historical personnel files, find missing or inconsistent records, and maintain confidential, accurate documentation.
- Coordinate approved job postings, candidate screening support, interview scheduling, communications and pre-employment checks.
- Track probation and performance review dates, leaves, training, certifications and policy acknowledgements; follow up with managers and employees.
- Coordinate Joint Health and Safety Committee meetings, inspection records, minutes and action items, and help ensure assigned follow-ups are completed.
- Maintain HR calendars, employee and position information, recurring reports and compliance trackers.
- Support employee engagement activities and rollout of improved HR processes, bringing forward practical ideas and recurring issues.

What You Bring

- At least three years of hands-on HR coordination, HR administration or similar experience, with ownership of several employee lifecycle processes.
- Post-secondary HR or business education.
- Practical experience with ADP Workforce Now, including employee changes and resolving HRIS data issues.
- Hands-on experience processing payroll, checking inputs and addressing discrepancies.
- Experience with onboarding, employee records,



benefits and routine employee support.
- Solid judgment, confidentiality, accuracy and follow-through across competing deadlines.
- The initiative to investigate incomplete records and evolving processes, document findings and escalate decisions outside your authority.
- Clear, professional communication with employees, managers and external partners.

Preferred Qualifications

- Experience with benefits, recruiting and JHSC coordination, ideally in a workplace with office and warehouse employees.

Application and Accommodation

Gertex Solutions welcomes applications from qualified candidates. Accommodation is available upon request during the recruitment process. If you are contacted and require accommodation, please let us know.

This posting is for an existing vacancy.

Artificial intelligence may be used to support the screening or assessment of applications. Hiring decisions are reviewed by people.

Pay: $70,000.00-$80,000.00 per year

Benefits:

- Extended health care
- On-site parking

Application question(s):

- Have you personally processed payroll, including checking payroll inputs and addressing discrepancies?
- Do you have experience coordinating employee onboarding and offboarding?
- Do you have experience coordinating Joint Health and Safety Committee meetings, records or action items?
- Have you completed post-secondary education in Human Resources, Business Administration or a related field? If yes, please specify the degree, diploma or certificate earned.

Experience:

- hands-on HR Coordinator : 3 years (required)
- ADP Workforce Now: 2 years (preferred)

Work Location: In person

📌 HR Coordinator (Etobicoke)
🏢 Gertex Solutions
📍 Etobicoke