Administrative Clerk

KL Rubber is seeking a reliable Administrative Clerk to support day-to-day office operations and handle a variety of documents and records.

Exceptional attention to detail and a high degree of accuracy are essential for this role. It is best suited to someone who carefully checks their work before entering or forwarding information. The successful candidate should be able to spot discrepancies, follow an organized process, and ask for clarification when information is incomplete or unclear.

Responsibilities

- Enter, record, and update information in company documents and systems accurately.
- Review a variety of documents and verify details such as names, dates, numbers, quantities, prices, and reference numbers.
- Record bills, invoices, and payments received based on the documents provided.
- Compare information with source documents to identify errors or discrepancies.
- Review your work carefully before saving, forwarding, or taking the next step.
- Bring missing, inconsistent, or unclear information to the appropriate person’s attention and ask for clarification before proceeding.
- Prepare and maintain different types of office documents and records.
- Organize paper and digital files so documents can be retrieved easily.
- Answer general phone calls and emails, and direct inquiries to the appropriate person.
- Occasionally check products and help pick the correct items and quantities,



verifying them against the relevant instructions or records.
- Provide general administrative and document support as needed.
- Handle company information and documents confidentially.

Qualifications

- Exceptional attention to detail and a high degree of accuracy.
- A consistent habit of checking details before entering or forwarding information.
- Ability to stay focused and identify errors, discrepancies, or missing information.
- Strong sense of responsibility for reviewing your own work.
- Ability to ask for clarification when information is incomplete or unclear.
- Basic computer skills, including Microsoft Word, Excel, and Outlook.
- Robust organizational and time-management skills, with the ability to meet deadlines.
- Ability to communicate in English, both verbally and in writing.
- High school diploma or equivalent.
- Ability to work independently and as part of a team.

Assets

- Experience in an administrative, clerical, data-entry, or document-review role.
- Experience recording bills, invoices, or payments received.
- Familiarity with QuickBooks or similar accounting software.

QuickBooks experience is an asset but is not required.

- Learn more about KL Rubber: https://klrubber.com

Pay: $19.00-$23.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- On-site parking

Application question(s):

- Are you legally entitled to work in Canada?

Work Location: In person

📌 Administrative Clerk (Mississauga)
🏢 KL Rubber & Plastics
📍 Mississauga