Employer: Khalsa Childcare, Old Yale Road

Location: Surrey, BC

Job Type: Full time, Permanent

Schedule: Monday to Friday

Salary: $3600 Per month

Work Location: In person

Job Description

Khalsa Childcare is seeking a friendly, professional, highly organized, and dependable Full time Child Care Secretary / Administrative Assistant to support the daily administrative operations of our Child Care Centre in Surrey, BC.

The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple administrative responsibilities efficiently.

This position involves regular interaction with parents, staff, school administration, and the Centre Manager. We are looking for someone who enjoys working in a child care environment and takes pride in providing excellent customer service while maintaining accurate records and an organized office.

Key Responsibilities

Reception and Parent Communication

- Answer telephone calls, respond to emails, and assist parents and prospective families with general inquiries.
- Welcome visitors and provide friendly, professional front-desk service.
- Schedule appointments for prospective families.
- Assist with new student registrations and required documentation.
- Maintain and update student enrolment records, waiting lists, and withdrawals.
- Schedule parent meetings with the Centre Manager regarding student-related inquiries or concerns.

Fee Collection and Financial Administration

- Collect monthly child care fees and issue receipts as required.
- Prepare daily deposits for submission to the Accounts Office.
- Maintain accurate records of payments, outstanding balances, and refunds.
- Prepare daily financial summaries and reports.
- Process approved fee adjustments and refunds according to established procedures.
- Communicate financial discrepancies to the appropriate department.

Office Administration and Recordkeeping

- Maintain organized electronic and physical filing systems.
- Ensure student records and documentation are accurate,



complete, and confidential.
- Prepare administrative reports, forms, correspondence, and other documents.
- Track important deadlines and document renewal dates.
- Maintain effective communication with the Centre Manager, Head Office, and Accounting Office.
- Follow up on administrative requests and assigned tasks.
- Assist the Centre Manager with administrative arrangements for field trips and transportation, as directed.
- Perform other administrative duties as assigned by the Centre Manager or Head Office.

Qualifications and Skills

- Previous experience in an administrative assistant, secretary, or receptionist position is preferred.
- Experience in a school, daycare, or child care environment is an asset.
- Strong written and verbal English communication skills.
- Excellent organizational, multitasking, and time-management skills.
- Proficiency in Microsoft Word, Excel, Outlook, and general office technology.
- Ability to maintain accurate financial and student records.
- Strong interpersonal and customer service skills.
- Ability to handle confidential information with discretion.
- Professional, dependable, punctual, and detail-oriented.
- Must meet applicable criminal record check requirements for working in a child care setting.

What We Offer

- Full-time, stable employment.
- A positive and supportive school environment.
- A professional and collaborative workplace.
- Opportunities to develop administrative and organizational skills.
- The opportunity to contribute to a welcoming and well-organized child care set-up.

How to Apply

Interested candidates are invited to submit their resume and a brief cover letter outlining their relevant administrative experience and qualifications.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Join Khalsa School and become an important part of a team dedicated to supporting children, families, and educators.

Job Type: Full-time

Pay: From $3,600.00 per month

Benefits:

- Dental care
- Extended health care
- Vision care

Work Location: In person

📌 Child Care Secretary / Administrative Assistant – Full-Time (Surrey)
🏢 Khalsa Schools of BC
📍 Surrey