The Signature Events Department of Saskatoon Prairieland Park Corporation is seeking a Signature Event Coordinator – Vendors & Exhibitors to join our team.

Reporting to the Manager of Signature Events, the Signature Event Coordinator – Vendors & Exhibitors recruits and supports vendors and exhibitors, grows participation and revenue, and coordinates trade show exhibit space for Prairieland-produced events, including Saskatchewan Gardenscape, PopCon YXE, the Saskatoon Exhibition, and Oktoberfest. The role also takes ownership of assigned event-planning and production projects and contributes to the delivery of Signature Events and related services.

Success in this role requires effective communication, strong organization, and exceptional customer service. The successful candidate will bring a proactive approach to vendor recruitment and relationship management, attention to detail, and the ability to manage multiple priorities while taking ownership of event projects from planning through delivery.

This is a full-time role with regular work hours between 8:30 a.m. to 4:30 p.m. from Monday to Friday. There will be a need to work varied hours, including some evenings and weekends, depending on the events taking place at Prairieland.

DUTIES & RESPONSIBILITIES:

- Develop, process, and maintain online exhibitor and concessionaire applications, contact lists, databases, and print and online materials.
- Develop and maintain indoor and outdoor layouts and maps for exhibitors and concessionaires.
- Develop and maintain exhibitor and concessionaire load-in and load-out schedules, along with onsite show-staff schedules required for event setup, operation, and teardown.
- Actively recruit current vendors and exhibitors,



identify sales opportunities, and grow participation and revenue while building strong relationships through proactive communication, responsive support, and follow-up that encourages retention and repeat participation.
- Take ownership of assigned event-planning and production projects, coordinating timelines, logistics, internal teams, and external service providers from planning through onsite delivery.
- Provide a visible onsite presence during event load-in and operating hours, responding to patron, vendor, and exhibitor inquiries and resolving issues to support a positive event experience.
- Coordinate internal and external services required for specific events, including electrical, water, sign hanging, internet and camping access, display companies, and inspections by the Saskatchewan Health Authority, electrical authorities, fire officials, and others as required.
- Prepare, issue, and track exhibitor-related invoices and coordinate receipt of payments with the Accounting Department, including booth sales, commission payments, and deposits.
- Perform other duties as required.

SKILLS, KNOWLEDGE, ABILITIES:

- Postsecondary education in Events Management or similar is an asset. A combination of education and experience will be considered.
- 3–5 years’ experience in event management or planning,



including coordinating event logistics and delivery.
- SIRS & Service Best training considered an asset.
- Strong interpersonal and communication skills, with a professional, positive, and customer-focused approach.
- Excellent organizational and time management skills, with the ability to multitask, prioritize, and work effectively in a fast-paced environment.
- Knowledge of convention, hospitality, and entertainment events, with experience planning and delivering trade shows and signature events.
- Experience in vendor or exhibitor recruitment, sales, and relationship management, with the ability to identify revenue opportunities and encourage repeat participation.
- Ability to take ownership of event projects, coordinate multiple stakeholders, and follow through from planning to onsite execution.
- Conflict resolution skills.
- Knowledge of Microsoft Access, WordPress, Office Suite and event management tools.
- Knowledge of standard safety regulations including Occupational Health & Safety, fire, SLGA, labor standards and emergency procedure.
- Valid driver’s license required.

Wage is commensurate with qualifications and experience. Prairieland offers a competitive wage and benefits package.

Prairieland is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

Job Types: Full-time, Permanent

Benefits:

- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Signature Event Coordinator – Vendors & Exhibitors (Saskatoon)
🏢 Saskatoon Prairieland Park
📍 Saskatoon