Position Summary:

The Human Resources Generalist provides mid-level HR support across recruitment, employee relations, HR compliance, attendance and disability management, health and safety coordination, payroll support, and HRIS data integrity. This role partners with supervisors and managers to promote consistent application of HR policies, support investigations, coordinate health and safety requirements, and enhance HR operations across all locations.

The HR Generalist builds HR capability by providing guidance on HR practices, supporting compliance with employment legislation, and contributing to the continuous improvement of HR programs and processes.

Job Responsibilities

Talent Acquisition & Onboarding

- Support full-cycle recruitment activities, including job postings, screening candidates, coordinating interviews, and onboarding new hires.

· Collaborate closely with department managers to support workforce planning and hiring forecasts.

Employee Relations & HR Support

- Act as a first point of contact for employee inquiries and provide support in areas such as benefits, policies, leaves, and workplace accommodations.
- Support and participate in employee relations matters, including conducting or assisting with workplace investigations and conflict resolution.
- Assist with employee engagement initiatives and HR projects as needed.
- Collaborate with the HR team to drive continuous improvement in HR processes and practices.

Perks, Leave Management

- Administer employee group advantages programs, including enrollments, changes, terminations, and communications with providers.
- Administer and process payroll changes including new hires, terminations, position changes, salary adjustments, and benefits-related deductions.
- Handle employee disability and leave cases, including STD, LTD, statutory leaves, and other forms of leaves.

· Collaborate with the Senior HR Administrator to review medical documentation and support managers in determining and implementing appropriate workplace accommodations.

· Escalate complex leave cases including medical documentation review, accommodation processes, and return-to-work coordination to the HR Manager.

Payroll & Time & Attendance

- Provide support in payroll processing and ensure the timely and accurate submission of weekly payroll in coordination with the Payroll department.
- Coordinate time and attendance tracking, including reviewing employee timesheets, ensuring accuracy, and resolving discrepancies.




- Maintain time tracking systems and provide guidance to employees and supervisors on proper usage.

HR Information Management & Compliance

- Maintain accurate employee records and HRIS data, ensuring confidentiality and compliance.
- Monitor compliance with employment standards, human rights legislation, and internal policies.
- Provide support during annual audits and year-end tax reporting (e.g., T4s, ROEs).

Performance Management & Training

- Support the performance management process, including goal setting, evaluations, and tracking progress.
- Participate in the development and communication of HR policies, procedures, and training programs.

Health & Safety Compliance and WSIB

- Support workplace health and safety programs, training compliance, and employee wellness initiatives.
- Support administration and coordination of the Joint Health & Safety Committee (JHSC), including scheduling, documentation, and follow-up actions.
- Participate in incident investigations together with supervisors and the HR administrator.
- Ensure HR processes align with OHSA and internal safety policies.
- Review polices, procedures, and programs to ensure compliance with the OHSA and applicable legislations.
- Provide recommendations for updates, revisions, or corrective actions to support legislative compliance and best practices.

General Support

· Provide reception coverage during lunch periods and in the absence of the receptionist.

· Coordinate and support company events, employee engagement activities, and recognition initiatives

· Participate in HR projects and support compliance activities across all sites.

· Occasional travel to the United States is required.

Qualifications:

- Diploma or Bachelor’s degree in Human Resources Management, Business Administration, or a related field is required. A combination of relevant post-secondary education and equivalent work experience may also be considered.
- Minimum of 5 years of progressive Human Resources experience, including at least 2–3 years in an HR Generalist role. Experience supporting a manufacturing and/or multi-site environment is considered an asset.
- CHRP designation is required (or actively working toward it).




- Experience working as a standalone Human Resources professional, with responsibility for recruitment, employee relations, policy administration, benefits, and other HR functions, is considered a strong asset.
- Experience with benefits administration, including enrollments, changes, and liaising with providers.
- Hands-on experience with payroll processing and time tracking systems (e.g., ADP Workforce Now, Ceridian, etc.).
- Experience managing disability and leave cases, including STD/LTD coordination, accommodation, and return-to-work planning.
- Knowledge of payroll compliance, tax reporting requirements, and employment standards.
- Familiarity with time and attendance systems and best practices in managing employee hours and schedules.
- Thorough knowledge of applicable employment legislation, including the Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), Human Rights Code, and other relevant federal and provincial regulations.
- Proficient in Microsoft Office Suite; experience with HRIS platforms is an asset.
- Strong communication, interpersonal, and conflict-resolution skills.
- High level of discretion and professionalism in handling confidential information.
- Organized and proactive with strong time management skills.
- Highly organized, adaptable, and able to manage multiple priorities in a fast-paced environment.
- Ability to work independently with minimal supervision while collaborating effectively within a team environment.

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VDG is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. Accommodation for candidates with disabilities will be provided in all parts of the hiring process. If such accommodation is required, applicants are requested to make their needs known in advance.

Disclaimer

The above is a summary of the key responsibilities and duties of the Human Resources Generalist position. It is not an exhaustive list of all tasks associated with the role. Responsibilities may be amended, added to, or changed by the department manager to reflect evolving business needs.

Pay: $60,000.00-$70,000.00 per year

Benefits:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Work Location: In person

📌 Human Resources Generalist (Toronto)
🏢 Van der Graaf Inc. Brampton, Ontario
📍 Toronto