Welcome to Capsule Pharmacy, a growing, patient-focused specialty pharmacy located in the heart of downtown Calgary!

At Capsule Pharmacy, we are committed to providing exceptional patient care through personalized service, innovative pharmacy solutions, and strong partnerships with healthcare professionals, clinics, and patients. Our team works collaboratively to simplify access to specialized medications and complex therapies while maintaining the highest standards of professionalism, accuracy, and patient support.

As we continue to grow and expand our operations, we are looking for a detail-oriented, organized, and motivated Accounting & Bookkeeping Specialist to join our team.

This is an excellent opportunity for an accounting professional who enjoys working in a collaborative, fast-paced environment and wants to contribute to a growing organization within the healthcare industry.

About the Role:

Reporting to management, this position will play an important role in supporting Capsule Pharmacy's day-to-day financial operations.

The successful candidate will be responsible for bookkeeping, managing accounts payable and receivable processes, maintaining accurate financial records, financial reporting, and assisting with various accounting and administrative functions.

We are looking for someone who takes pride in their work, demonstrates strong attention to detail, and approaches challenges with a proactive, solutions-focused mindset.

While previous experience in healthcare or pharmacy accounting is considered an asset, we also welcome candidates with strong accounting, bookkeeping, administrative, and other relevant transferable experience.

Key Responsibilities:

Accounts Receivable & Billing

- Prepare, process, and issue invoices.
- Monitor accounts receivable balances, track outstanding payments, and follow up on overdue accounts in a professional and timely manner.
- Process and reconcile incoming payments, including third-party insurance claims and direct billing transactions.
- Investigate and resolve billing discrepancies, audit reconciliation, rejected claims, and payment-related inquiries.
- Maintain accurate accounts receivable records and ensure timely posting of payments.
- Communicate with insurance providers, patients, and internal departments to resolve outstanding billing matters.

Accounts Payable & Financial Administration

- Review, verify, and process vendor invoices and payment requests.
- Reconcile vendor statements, investigate discrepancies, and coordinate timely payments.




- Maintain accurate accounts payable records and support effective financial controls.
- Assist with payment processing through banking platforms, cheque deposits, and related transactions.
- Support expense tracking, general ledger entries, and day-to-day bookkeeping activities.
- Maintain organized electronic and financial documentation.

Accounting, Reporting & Reconciliation

- Assist with accounting processes, reconciliations, and financial reporting.
- Inventory control/reconciliation related to PO and packing slip reconciliation and verification.
- Work with external accounting for preparation of financial statements.
- Prepare and maintain financial spreadsheets, reports, and supporting documentation.
- Identify and investigate financial discrepancies and work collaboratively to resolve them.
- Support management with financial reporting, process improvements, and administrative accounting requirements.
- Ensure accurate data entry and appropriate handling of confidential financial and patient information.
- Assist with other accounting, reporting and administrative responsibilities as required.

Qualifications & Experience:

Required Qualifications

- Minimum two years of relevant experience in bookkeeping.
- Minimum one year of relevant experience in accounts payable, accounts receivable, or a related accounting or financial administration role.
- Strong understanding of basic accounting principles, invoicing, payment processing, and financial recordkeeping.
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
- Experience working with accounting software, financial systems, or similar business applications (i.e. QuickBooks
- Strong organizational skills with excellent attention to detail and accuracy.
- Ability to prioritize tasks, manage competing deadlines, and work effectively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Demonstrated professionalism, discretion, and commitment to confidentiality.

Preferred Qualifications

- Previous experience in a pharmacy, healthcare, medical clinic, or another regulated workplace.
- Post-secondary education, certificate,



or diploma in accounting, bookkeeping, business administration, or a related discipline.
- Experience with QuickBooks.
- Experience supporting reconciliations, financial reporting, or general bookkeeping.
- Familiarity with pharmacy billing systems or healthcare financial processes.

We recognize that valuable experience comes from a variety of professional backgrounds. Candidates who demonstrate strong financial, bookkeeping and administration skills, relevant transferable experience, and a willingness to learn are encouraged to apply.

Why Join Capsule Pharmacy?

At Capsule Pharmacy, we believe our employees are an essential part of our continued success. We strive to provide a welcoming, supportive, and collaborative workplace where team members feel valued and have opportunities to develop their skills.

What We Offer:

- Competitive annual salary: based on relevant experience, qualifications, and transferable skills.
- Comprehensive health and dental benefits.
- Employer-paid employee parking at our downtown Calgary location.
- Employee discounts.
- Full time, permanent employment with a growing organization.
- Supportive and collaborative team environment.
- Opportunities for professional growth and development.
- An opportunity to contribute to an organization making a meaningful difference in patient care.

Join Our Team!

If you are a detail-oriented accounting professional who enjoys working with numbers, solving problems, and being part of a collaborative team, we would love to hear from you!

At Capsule Pharmacy, you will have the opportunity to contribute your skills, expand your knowledge, and grow alongside a team committed to delivering exceptional service and patient care.

Apply today and become part of the Capsule Pharmacy team!

Capsule Pharmacy is committed to fostering a respectful and inclusive workplace. We welcome applications from qualified candidates of diverse backgrounds and experiences. Accommodations are available throughout the recruitment process upon request.

Job Types: Full-time, Permanent

Advantages:

- Dental care
- On-site parking
- Store discount

Application question(s):

- Do you have at least one year of accounting/bookkeeping experience?

Education:

- Secondary School (preferred)

Experience:

- Accounting: 2 years (preferred)
- Accounts payable: 1 year (preferred)
- Accounts receivable: 1 year (preferred)
- QuickBooks: 1 year (required)
- Microsoft Office: 1 year (preferred)

Work Location: In person

📌 Accounting & Bookkeeping Specialist (AP/AR) | Calgary Beltline
🏢 Capsule Pharmacy
📍 Beltline