Project Coordinator - PLM Implementation

We are seeking a highly organized and proactive Project Coordinator to initially support the implementation of a new enterprise Product Lifecycle Management (PLM) system.

Reporting to the Program Management Office, the successful candidate will play a key role in coordinating project activities, maintaining governance processes, supporting stakeholder engagement, and ensuring project information is accurate, current, and accessible.
This position is ideal for an individual with 3-6 years of project coordination or PMO support experience who thrives in cross-functional environments and enjoys bringing structure, organization, and accountability to complex business and technology initiatives.

Key Responsibilities

Project Coordination & Governance

+ Support the development and maintenance of integrated project schedules, milestones, deliverables, and dependencies.
+ Track progress against project objectives and communicate schedule impacts or delays.
+ Maintain project action item, decision, risk, and issue logs, ensuring timely follow-up and escalation where required.
+ Assist project and workstream leads with planning, status updates, governance activities, and continuous improvement initiatives.
+ Support preparation and coordination of program reviews, milestone reviews, and program governance meetings.

Stakeholder, Team & Vendor Coordination

+ Coordinate project meetings, workshops, working sessions, and leadership reviews.
+ Prepare agendas, capture meeting minutes, document decisions, and communicate follow-up actions.




+ Assist with project communications, presentations, executive updates, and stakeholder engagement activities.
+ Facilitate collaboration across engineering, manufacturing, operations, IT, quality, supply chain, and business teams.
+ Coordinate activities with vendors, implementation partners, and consultants, including tracking commitments and deliverables.
+ Support change management, user engagement, communication campaigns, training coordination, and adoption activities.

Reporting & Documentation Management

+ Collect project performance data and maintain project dashboards and reporting tools.
+ Prepare weekly and monthly status reports, executive summaries, milestone updates, and performance metrics.
+ Manage project repositories and document control processes to ensure information is organized and accessible.

Qualifications & Experience

+ Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field.

Equivalent combinations of education and experience may be considered.
+ 3-6 years of experience in project coordination, project administration, PMO support,



or project management support roles.

Key Competencies

Successful candidates will demonstrate:

+ Experience supporting PLM, ERP, MES, engineering systems, or other enterprise transformation programs.
+ Strong understanding of project coordination practices, project lifecycle methodologies, and governance processes.
+ Ability to influence and coordinate across teams without direct authority
+ Previous experience working with external vendors, consultants, and implementation partners.
+ Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
+ Experience in preparing project reports, presentations, meeting documentation, and executive-level communications.
+ Intermediate to advanced proficiency using MS Office products (MS Project, CoPilot, MS Word, MS Excel, MS PowerPoint)
+ Experience in using Smartsheet, and Oracle Primavera is considered an asset
+ Excellent written and verbal communication skills
+ Solid collaboration and teamwork skills

Security and Compliance Requirements

+ Canadian Reliability Status (Minimum) is required
+ Eligibility for Controlled Goods Program (CGP) Registration is required
+ Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations

Working Environment

+ This role has no direct reports but will work and interact with multi-disciplinary teams.
+ Working conditions are typical of a downtown Ottawa office environment.

Job Additional

📌 Project Coordinator PLM Implementation (Ottawa)
🏢 Telesat
📍 Ottawa