Description

The O'Brien Institute for Public Health in the Cumming School of Medicine invites applications for a Events and Communications Assistant. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

Reports to the Director, Strategic Operations, and works closely with the communications and events team to deliver internal and external communications and events, including digital communications, content development, publications and the Institute's programming calendar. The position also contributes to other O' Brien Institute priorities and initiatives as needed including the Learning Health Systems Accelerator, Health Equity Hub, and the Sex, Gender, and Women's Health Research Hub.

Hybrid: 3 days in-person, Cal Wenzel Precision Health Building - University of Calgary, Foothills Campus, 2 days remote.

Work in environment where there is some ambiguity, continuous change and shifting priorities. Stress resulting from work is moderate and results from the management of multiple assigned tasks. Occasional overtime, and work outside regular hours, may be required.

Summary of Key Responsibilities (job functions include but are not limited to):

- Assist in data capture and entry for the Institute Contact Relationship management (CRM) platform
- Assist in tracking the Institute's measures of success, such as compiling statistics related to grants, awards and publications
- Maintain and update the O' Brien Institute website
- Maintain and update the various O' Brien Institute social media channels
- Assist in editing and in compiling the O' Brien Institute electronic newsletter
- Assist with the planning, coordination and delivery of Institute meetings, seminars and events, including liaising with internal partners, speakers, vendors and external partners
- Provide administrative and logistical support for events, including venue bookings, catering, floor plans, contracts, event briefing notes, invitations and RSVP management
- Assist with the development and monitoring of communications and events budgets, including tracking expenses and submitting supporting documentation
Assist with developing, editing, proofreading and updating digital and print communications materials, including articles, newsletters, reports, social media graphics, event promotions, presentations and other publications

Qualifications / Requirements:

- Post-secondary diploma/degree in the liberal arts. Preference will be given to those with a background in a relevant area, such as communications or journalism




- One to two years of experience in communications and in event planning or coordination. A combination of education and experience will be considered
- Strong writing, editing and proofreading skills, with the ability to adapt content for different audiences and platforms
- Strong organizational and time-management skills, with attention to detail and the ability to manage multiple priorities
- Experience supporting the coordination and delivery of events, meetings or other activities, including logistics and coordination of colleagues and external partners
- Strong interpersonal and communication skills, with the ability to work collaboratively and professionally with colleagues and external partners
- Experience with website content management systems, such as Drupal or WordPress, is considered an asset
- Experience creating, publishing and scheduling content for social media platforms
- Familiarity with website content management systems, email marketing platforms and graphic design tools such as Drupal, Mailchimp, Canva or Adobe Creative Cloud is considered an asset
- An interest in public health, research or science communications is considered an asset
- Familiarity with shooting and editing photos and video is considered an asset
Proficient in Microsoft Office applications such as Word, Excel, Outlook and PowerPoint

Application Deadline: November 20, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking.



It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and qualified success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

📌 Events and Communications Assistant, O'Brien Institute for Public Health (St. Andrews Heights)
🏢 The University of Calgary
📍 St. Andrews Heights