We are looking for an organized and detail-oriented Accounting Clerk to support our Accounts Receivable team. In this role, you will handle construction project billing, process customer payments, follow up on outstanding invoices and maintain accurate account records.
Working closely with the Accounting and Operations teams, as well as customers and general contractors, you will help ensure invoices are accurate, payments are recorded correctly and billing questions are resolved in a timely manner.
Key Responsibilities
- Set up and maintain customer accounts, project records and billing information.
- Prepare and submit monthly progress billings, invoices, credit notes and intercompany charges.
- Review contracts, project changes and billing requirements to ensure invoices are accurate.
- Gather required supporting documents and submit invoices through customer portals.
- Process customer payments and ensure receipts are applied to the correct accounts.
- Monitor outstanding invoices, send statements and follow up on overdue payments.
- Track project holdbacks and follow up on outstanding balances.
- Work with customers,
general contractors and internal teams to resolve billing questions and payment discrepancies.
- Reconcile customer accounts and assist with month-end and year-end accounting activities.
- Prepare reports and maintain accurate, organized financial records.
Qualifications and Skills
- Accounting or bookkeeping education, or equivalent work experience.
- Previous experience in Accounts Receivable, preferably in construction or a project-based setting.
- Familiarity with progress billing, holdbacks and job costing.
- Experience with Sage 300 Construction (Timberline), ExakTime and customer billing portals is an asset.
- Good Excel, data-entry and reconciliation skills.
- Strong organizational skills and attention to detail.
- Friendly and professional communication skills, with confidence following up on outstanding payments.
- Ability to manage multiple tasks, meet deadlines and work well with others.
Pay: $25.00-$27.00 per hour
Experience:
- Accounts receivable: 3 years (required)
- Construction accounting: 2 years (required)