Job Summary

We are seeking an experienced, reliable and highly organized Office Administrator with a strong accounting background to join our team.

The successful candidate will be a self-motivated professional who takes initiative, demonstrates sound judgment and can confidently manage responsibilities independently in a busy, fast-paced environment.

Responsibilities

- Manage accounts payable and accounts receivable, including customer invoicing and payment processing.
- Maintain accurate financial records using Sage accounting software.
- Process employee timesheets and maintain related records.
- Manage purchase orders, job costing and expense tracking.
- Perform bank and account reconciliations.
- Maintain accurate and organized accounting records throughout the year.
- Prepare month-end and year-end accounting reconciliations, reports and supporting documentation.
- Compile and organize all financial records required by the company's external accountant for year-end financial statements and corporate tax preparation.
- Prepare supporting documentation for GST/HST reporting and other applicable tax obligations.
- Communicate with the external accountant to provide information, answer questions and resolve discrepancies.
- Coordinate with management, field employees,



customers and suppliers.
- Oversee daily office administration, correspondence, filing and recordkeeping.
- Manage competing priorities and ensure deadlines are met.

Requirements

- Previous accounting and bookkeeping experience is required.
- Previous hands-on experience using Sage accounting software is mandatory.
- Experience with account reconciliations and preparing year-end accounting documentation.
- Understanding of GST/HST and general business accounting procedures.
- Previous office administration experience.
- Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
- Strong organizational and problem-solving skills with exceptional attention to detail.
- Ability to work independently with minimal supervision.
- Excellent communication and time-management skills.
- Reliable, punctual, trustworthy and capable of maintaining confidentiality.
- Experience in an industrial, construction or trades setting is an asset.

Pay: From $75,000.00 per year

Benefits:

- Casual dress
- Company events
- Extended health care
- On-site parking
- RRSP match

Education:

- Secondary School (preferred)

Work Location: In person

📌 Office Administrator (Saint George)
🏢 Donkers Millwrighting Services
📍 Saint George