Hands-on Office & Operations Administrator working out of our facility at the airport. Responsible for coordinating with staff (AMEs, accounting), communicating with suppliers and management, managing parts ordering, shipping/receiving records, and tracking stock digitally to support aircraft maintenance operations. Plays a key role in keeping workflow moving efficiently while also assisting with administrative and bookkeeping responsibilities. Knowledge/experience in aviation or a regulated environment is a plus, but not a requirement.
Responsibilities
- Assist with invoicing, accounts payable support, or basic bookkeeping
- Manage digital tracking systems and stock control records
- Order parts and liaise with suppliers and vendors
- Coordinate shipping, receiving documentation, and logistics tracking
- Ensure compliance tracking (part traces, certs, and documentation)
- Support maintenance scheduling and general workflow
- Work closely with AMEs and Controller daily
-Picking up or dropping off parts if needed
Qualifications
- Excellent organizational skills with sharp attention to detail and accuracy in recordkeeping
- Warm, skilled customer service and communication skills for staff and vendor interactions
- Ability to work independently as well as part of a team in a fast-paced environment
- Excellent computer and software literacy (you pick up new programs quickly and love working in spreadsheets)
- Zero need for a warehouse background—we want someone with great administrative instincts who can learn our specific processes and grow with the position
Starting Wage: $23.00/hour
This position offers an opportunity to contribute significantly to our operational success and grow into a wider role.
Job Type: Full-time
Pay: From $23.00 per hour
Expected hours: 40.0 per week
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care