Key Responsibilities

Administrative & Office Support

- Provide day-to-day administrative support to management and team members.
- Manage incoming and outgoing correspondence, emails, telephone calls, and general inquiries.
- Schedule appointments, coordinate meetings, and maintain management calendars.
- Prepare, format, proofread, and distribute business correspondence, reports, presentations, and other documents.
- Maintain organized electronic and physical filing systems.
- Handle incoming mail, courier deliveries, and document distribution.
- Monitor office supplies and coordinate purchasing when required.
- Assist with general office organization and administrative procedures.

Data Entry & Records Management

- Enter, update, and maintain company information in spreadsheets, databases, and internal systems.
- Maintain accurate business records, employee documentation, and administrative files.
- Prepare and update spreadsheets, reports, and internal tracking documents.
- Review documents for accuracy, completeness, and consistency.
- Ensure confidential information and business records are handled appropriately.

Communication & Coordination

- Serve as a professional point of contact for clients, suppliers, employees, and external business partners.
- Respond to routine inquiries and direct requests to the appropriate department or individual.
- Coordinate internal meetings, prepare meeting materials, and record minutes when required.
- Assist with scheduling, travel arrangements, and business appointments.
- Follow up on outstanding administrative tasks and help ensure deadlines are met.

Management & Operational Support

- Provide administrative assistance to the Managing Director and other team members.
- Assist with preparing business proposals, presentations, and project documentation.




- Support administrative activities related to environmental consulting and sustainability projects.
- Assist with invoice documentation, expense records, and basic administrative bookkeeping.
- Help improve office procedures and administrative workflows.
- Perform other related administrative duties as required.

Qualifications & Requirements

- High school diploma or equivalent required.
- College diploma or certificate in Office Administration, Business Administration, or a related field is an asset.
- Previous experience in an administrative assistant, office assistant, receptionist, or clerical support role is preferred.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
- Familiarity with email management, electronic filing systems, and general office administration.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy when handling documents and data.
- Ability to manage multiple responsibilities and prioritize tasks effectively.
- Professional telephone and customer service etiquette.
- Ability to work independently while contributing positively to a team.
- Demonstrated discretion when handling confidential business information.
- A proactive attitude, willingness to learn, and strong problem-solving abilities.

Additional Assets

- Experience with Microsoft Teams, SharePoint, or Google Workspace.




- Knowledge of basic bookkeeping, invoice processing, or expense documentation.
- Experience supporting managers or small business operations.
- Interest in environmental sustainability and green business practices.

What We Offer

- A professional and collaborative working environment.
- Opportunity to work alongside a team involved in environmental consulting and sustainability initiatives.
- Exposure to business administration, project coordination, and office operations.
- Opportunities for professional development and skills enhancement.
- Supportive management and a team-oriented workplace culture.
- Opportunities to take initiative and contribute ideas for improving administrative processes.
- A welcoming and inclusive workplace that values professionalism, accountability, and teamwork.

Ideal Candidate

The ideal candidate is dependable, approachable, highly organized, and comfortable handling a variety of administrative responsibilities.

We are particularly interested in someone who takes pride in keeping an office organized, communicates effectively, pays attention to detail, and understands the importance of providing reliable administrative support.

You should be comfortable managing competing priorities, maintaining accurate records, assisting colleagues, and representing the company professionally when communicating with clients and external contacts.

How to Apply

If you are an organized and motivated administrative skilled interested in joining a sustainability-focused business, we encourage you to submit your application.

Please apply through Indeed and include your current resume outlining your relevant administrative experience, qualifications, and skills.

Pay: $47,840.00-$56,160.00 per year

Work Location: In person

📌 Administrative Assistant (Vancouver)
🏢 Alkesia Green Solutions
📍 Vancouver