Procom is currently looking for a Procurement Specialist for our client in the public sector

THIS CONTRACT HAS A TBD START DATE AND GOES TILL END OF MARCH 2027
GREAT CHANCE OF EXTENSION ONCE CURRENT BUDGET COMES OUT
LOCATION: ONSITE (THE CLIENT IS IN THE OTTAWA AREA)
LANGUAGE: ENGLISH
CLEARANCE: RELIABILITY
REFERENCES: 2

Mandatory Skills

- Must have a minimum of twelve months of cumulative experience, obtained within the last five years, using SAP or a Government of Canada departmental financial and materiel management system based on SAP to enter, update or maintain contracting and financial information.
- The demonstrated experience must include at least three of the following activities:
- Creating or updating purchase requisitions;
- Creating or updating purchase orders or contracts;
- Entering contract amendments;
- Entering Task Authorization or call-up financial information;
- Recording commitments or contract values;
- Updating vendor, coding or financial information;
- Reviewing SAP financial information for accuracy;
- Monitoring contract expenditures or balances; or
- Extracting or validating procurement-related financial information.

- Must have experience, obtained within the last five years, preparing a minimum of three competitive solicitation documents in a Government of Canada procurement context.
- The experience must include responsibility for developing or materially contributing to the preparation of solicitation documentation, including at least three of the following components:

- Instructions to bidders;
- Statements of Work or Statements of Requirements;
- Mandatory technical criteria;
- Point-rated technical criteria;
- Bases of selection;
- Bases of payment;
- Security requirements;
- Bid evaluation documentation;
- Resulting contract clauses; or
- Solicitation amendments.
- Must have experience, obtained within the last five years, preparing, reviewing or administering a minimum of three Task Authorizations under Government of Canada contracts.
- The experience must include at least three of the following activities:
- Reviewing the task description;
- Confirming that the proposed task was within the scope of the contract;
- Confirming the applicable resource category;
- Validating rates and the level of effort;
- Reviewing security requirements;
- Calculating or validating the Task Authorization value;
- Preparing Task Authorization documentation;
- Coordinating approvals;
- Issuing the Task Authorization; or
- Preparing Task Authorization amendments.

- Must have experience, obtained within the last five years, preparing, reviewing or administering a minimum of three call-ups against Government of Canada Standing Offers.
- The experience must include at least three of the following activities:

- Confirming that the requirement was within the scope of the Standing Offer;




- Applying the applicable call-up procedures;
- Confirming supplier selection or right-of-first-refusal procedures;
- Validating rates or pricing;
- Preparing the call-up documentation;
- Coordinating financial or contracting approvals;
- Issuing the call-up;
- Entering the call-up information into a departmental procurement system; or
- Preparing call-up amendments.

The scope of work of the Contract includes, but is not limited to:

The Procurement Specialist professional will be expected to execute the following tasks during this contract, but not limited to:

- The Senior Procurement Specialists may be required to perform some or all of the following tasks:
- Procurement Planning and Client Support
- Review procurement requests and supporting documentation submitted by departmental clients;
- Identify missing, incomplete or inconsistent information and obtain clarification from clients;
- Provide advice and guidance to clients regarding procurement processes, documentation, timelines and available procurement methods;
- Assist clients in defining procurement requirements, evaluation methodologies, selection methods and procurement schedules;
- Recommend appropriate procurement approaches based on the nature, value, complexity and risk of the requirement;
- Participate in meetings with clients, managers, technical authorities and other stakeholders; and
- Maintain regular communication with clients regarding the status and progress of procurement files.
- Development of Requests for Proposals
- Develop and revise Requests for Proposals and associated solicitation documents;
- Review Statements of Work, Statements of Requirements and technical specifications for completeness and procurement readiness;
- Develop or review mandatory and point-rated technical evaluation criteria;
- Ensure that evaluation criteria are clear, measurable and aligned with the requirement and proposed basis of selection;
- Develop solicitation instructions, bidder requirements, financial evaluation methodologies and bases of payment;
- Incorporate applicable security, accessibility, Indigenous procurement, environmental, official languages and other policy considerations, where relevant;
- Prepare solicitation documentation using approved Government of Canada and departmental templates;
- Coordinate the internal review and approval of solicitation documents;
- Support the solicitation process, including the preparation of amendments and responses to bidder questions;




- Support bid evaluation activities, including the preparation of evaluation documentation and consensus materials; and
- Prepare contract award documentation and procurement file records.
- Task Authorizations
- Review requests for Task Authorizations against established contracts;
- Confirm that proposed tasks fall within the scope of the applicable contract;
- Review task descriptions, deliverables, resource categories, level of effort, rates, timelines and financial information;
- Prepare Task Authorization documentation using approved templates;
- Verify that the proposed Task Authorization complies with the terms and conditions of the applicable contract;
- Coordinate required reviews and approvals;
- Communicate with clients and suppliers to resolve administrative or documentation issues;
- Track the status, value and duration of Task Authorizations; and
- Support amendments to Task Authorizations, where required.
- Call-ups Against Standing Offers
- Review client requests for call-ups against Standing Offers;
- Confirm that the requested goods or services fall within the scope of the applicable Standing Offer;
- Confirm supplier selection, ordering procedures, pricing, delivery requirements and applicable terms and conditions;
- Prepare call-up documentation using approved forms and templates;
- Coordinate required reviews and approvals;
- Communicate with clients and suppliers regarding administrative or documentation requirements;
- Track call-up values and applicable financial limitations; and
- Support amendments to call-ups, where required.
- Procurement Administration and Reporting
- Create, update and maintain procurement records and file documentation;
- Enter and update procurement and financial information in SAP, known as the Integrated Financial and Materiel System at ISED;
- Ensure that SAP entries are accurate, complete and supported by appropriate documentation;
- Update departmental procurement tracking systems, spreadsheets and reporting tools;
- Monitor procurement timelines, approval requirements, contract values and expiry dates;
- Prepare file summaries, approval documents, procurement plans and status reports;
- Support quality assurance and file review processes;
- Address identified file deficiencies or required corrections;
- Organize records in accordance with departmental information management practices;
- Perform other related senior procurement duties assigned by the Project Authority.

This posting is for an existing vacancy.

This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.

This posting is for a public sector assignment. Compensation will be determined through the competitive bidding process and will be within the approved rate structure for this assignment.

📌 Procurement Specialist (Ottawa)
🏢 Procom
📍 Ottawa