EXECUTIVE ASSISTANT

The City of Belleville, known as the 'Friendly City', is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada's oldest co‐ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca.

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and agile individuals to join our Fire and Emergency Services Department as an Executive Assistant.

Position Type: Permanent Full Time

Number of Positions: One (1)

Department: Fire and Emergency Services Department

File Number: SV26-127

Location: Fire Station 1 ( 60 Bettes Street, Belleville, ON)

Hours: 35 hours per week, Monday to Friday, 8:30 AM – 4:30 PM

Employee Group: Non-Union

Salary: Grade 9 ($83,128.45 to $98,961.48)

Closing Date: Friday, November 27, 2026 at 4:30 PM

Purpose and Scope:



The Executive Assistant provides high-level administrative, analytical, financial and operational support to the Director, Fire and Emergency Services. This position supports strategic decision‐making across the Fire and Emergency Services (FES) portfolios, including developing, implementing, and analyzing daily, monthly, and annual emergency response reporting and performance metrics. The Executive Assistant is responsible for compiling and evaluating data to support forecasting, identifying trends, and informing the development of best practices, ensuring alignment with key performance indicators, industry standards, and service delivery requirements that reflect the Corporation's operational needs and circumstances.

The Executive Assistant works with a high degree of independence, judgment, discretion, and professionalism. The role regularly participates in and supports sensitive corporate matters and is entrusted with highly confidential information related to personnel matters, volunteer fire services labour relations, corporate strategy, Council, Senior Leadership Team discussions, and emergency operations. During major incidents or Emergency Operations Centre activations, the position provides confidential administrative and coordination support to facilitate timely, informed, and effective emergency response activities.

KEY DUTIES AND RESPONSIBILITIES

- Collect, analyze, track,



and report on operational, financial, performance, and key performance indicator (KPI) data to support the Director's decision-making across the Fire and Emergency Management portfolios.
- Support financial planning and stewardship by forecasting annual expenditures; assisting with the development and monitoring of operating and capital budgets; assessing assets identified in the Asset Management Plan for replacement, renewal, consolidation, or other lifecycle actions; and monitoring FES revenue streams, including false alarms, Highway 401 responses, fireworks permits, and file searches.
- Identify, research, coordinate, prepare, and submit grant opportunities relevant to Fire Services and Emergency Management, including supporting documentation, reporting requirements, and follow‐up activities.
- Provide senior‐level executive and administrative support to the Director, including managing calendars; scheduling meetings; preparing agendas, briefing notes, correspondence, reports, and presentations; and coordinating materials for Council, Senior Leadership Team (SLT), committees, external stakeholders, and other audiences.
- Conduct research and prepare concise briefing materials, issue summaries, recommendations, and confidential reports to support the Director's review, development, implementation, and communication of departmental and corporate strategies.
- Coordinate and monitor departmental initiatives, projects, and action items in collaboration with internal departments and external partners; track progress against timelines and deliverables; and support timely resolution of issues.
- Coordinate departmental responses to internal and external inquirie

📌 Executive Assistant (Ameliasburgh)
🏢 City of Belleville
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