Discover

The Opportunity

Professional Support

Assistant Registrar (PS3)

Education

Central Office

Ivany Campus

Dartmouth, Nova Scotia

Enrolment & Registrar

Auxiliary Position: Commencing approximately November 24, 2026, ending approximately February 1, 2027

Application deadline is 11:59PM, November 12, 2026

Competition No. 2627-227

The salary scale for Professional Support 3 is based on steps that range from $74,712.27 - $93,456.74. New Professional Support employees may receive up to a maximum of seven steps for relevant occupational experience which is $81,859.58 annually.

What you'll do

Responsibilities

What you will be doing…

You will be responsible for the management of student records, ensuring accuracy and confidentiality, as well as timely and appropriate distribution of student information. Reporting to the Director, Enrolment & Registrar, you will collaborate with the Manager, Student Supports and Student Supports team members, Academic Chairs and faculty, and the Campus Principal on enrollment management issues and provide insight and analysis into enrollment trends.

Specific duties and accountabilities will include:

- Apply expert records management processes in the maintenance of student records.
- Maintain timelines, accuracy and confidentiality of student records.
- Maintain consistency in recordkeeping in accordance with College policies and procedures.
- As a PeopleSoft Power User, regularly review transcripts, enrolments, as well as any campus data entry that impacts enrolment.
- Prepare written and electronic communications to staff and students regarding a variety of College policies and procedure

What you'll need

Qualifications

Qualifications and Occupational Experience:

- The minimum educational qualification for this position is an undergraduate degree. A degree focused in Education, Adult Education, or Business Administration would be considered an asset.
- You have a minimum of three years of recent and related occupational experience. Your occupational experience focuses on data, records management and relationship building within an educational/academic environment with an emphasis on excellent customer service.
- You have specific knowledge and understanding of using online environments to support students.




- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, including proficiency with Excel.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.
- You have experience in preparing, delivering and evaluating online workshops and information sessions.
- You have experience supporting/providing service to students and prospective students in a fully online environment.

Relevant Skills and Knowledge

- You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
- You possess excellent interpersonal skills that enable you to interact with a diversity of people and support resolution of issues.
- You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.
- Your superb team working skills enable you to contribute positively to a team environment
- You have specific technical occupational knowledge and skill in Excel, PeopleSoft or similar student information system.
- You are known for your problem solving and critical thinking skills.
- You possess excellent coordination skills specifically related to working in a fully online workplace, with excellent time management and digital communication skills.
- You have proven records and information management skills and abilities and are skilled in maintaining accurate, secure student records. Additionally, you demonstrate a proven track record of consistently following policies and procedures, ensuring compliance and maintaining a high standards in all tasks
- You have strong project management skills.
- You demonstrate a strong commitment to excellence, with proven ability to leverage technology to streamline processes, support group advising and improve efficiency.




- You are dedicated to life-long learning and actively embrace emerging technologies to continuously enhance your skills and adapt to evolving institutional or operational needs.
- Demonstrated success working in a remote or virtual office environment, with the ability to manage priorities and deliverables independently.
- Proven ability to troubleshoot technology issues and adopt new tools quickly.

A little bit about us

Nova Scotia Community College

We value Diversity and Inclusion The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province.

- Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre
- Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre
- Metro Region: Includes Akerley Campus and IT Campus
- Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre
- Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS)
- Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus

Stand-Alone Campus:

- Ivany Campus

Are you interested?

Work With Us

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we can not accept late or paper applications.

📌 2627-227 - Assistant RegistrarIvany Campus (Dartmouth)
🏢 Nova Scotia Community College
📍 Dartmouth