Position: Administrative Coordinator - Office & Administrative Support Location: Downtown Toronto Salary: $38-$42/hour Job Type: 12-month Contract Posting Type: Open vacancy Work Model: Hybrid (3 days a week on-site) Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract. This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business. The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration.

We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.




- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring

- 5 years of administrative, office coordination or executive support experience within a qualified or corporate environment - Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports - Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities - Strong written and verbal communication skills, with experience preparing professional correspondence and documentation - A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed - Experience supporting senior leadership and coordinating activities across multiple departments - A professional, collaborative and service-oriented approach This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly. Please send your resume in Word version to [email protected]. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

📌 Administrative Coordinator - Office & Administrative Support (Toronto)
🏢 Quantum Management Services
📍 Toronto