About Parsiena Design

Parsiena Design specializes in the manufacturing and installation of custom architectural elements for residential and commercial projects. We are looking for an experienced Bookkeeper & Office Administrator to independently manage our daily accounting and office operations.

Key Responsibilities

- Manage accounts payable, including supplier invoices, payments, and outstanding balances.
- Manage accounts receivable, including customer invoicing, payment tracking, and collections follow-ups.
- Perform bank and credit card reconciliations.
- Maintain accurate accounting records using QuickBooks Desktop and QuickBooks Online.
- Process payroll and maintain employee records.
- Prepare and file HST returns.
- Track project expenses, purchase orders, and job costs.
- Prepare financial summaries and reports for management.
- Maintain organized accounting documentation.
- Coordinate with external accountants for year-end reporting and tax preparation.
- Assist with accounting data verification, reconciliation, and migration between QuickBooks Desktop and QuickBooks Online, as required.

Office Administration

- Answer incoming calls and manage general company emails.
- Coordinate client appointments, meetings, and project communications.
- Prepare quotations, invoices, purchase orders, and business documents.
- Maintain organized project files, contracts, and supplier records.
- Communicate with suppliers regarding orders, pricing, and deliveries.
- Coordinate shipping, receiving, and deliveries.
- Track employee attendance and timesheets.
- Follow up with clients regarding outstanding information and payments.




- Support management with daily administrative operations.

Qualifications & Experience

Required:

- Minimum 3 years of professional bookkeeping or accounting administration experience.
- Strong working knowledge of both QuickBooks Desktop (QBD) and QuickBooks Online (QBO).
- Proficiency in Microsoft Excel.
- Experience with Canadian payroll and HST requirements.
- Experience managing accounts payable, accounts receivable, and bank reconciliations.
- Solid written and verbal English communication skills.
- Excellent organizational skills and attention to detail.
- Ability to work independently, prioritize tasks, and meet deadlines.

Assets:

- Hands-on experience migrating accounting records from QuickBooks Desktop to QuickBooks Online.
- Experience verifying and reconciling financial data following a QuickBooks migration.
- Previous experience in construction, manufacturing, or project-based businesses.
- Experience with job costing, project expenses, and purchase order management.
- Experience working in a small or medium-sized business.

What We're Looking For We are looking for someone who takes ownership of their work, maintains accurate records, and follows through on responsibilities without constant supervision.

The ideal candidate:

- Highly organized, dependable, and detail-oriented.
- Confident communicating with clients, suppliers, and employees.
- Comfortable handling both bookkeeping and office administration.
- Able to manage multiple responsibilities in a fast-paced environment.
- Proactive in identifying discrepancies and resolving issues.
- Trustworthy when handling confidential financial information.

Pay: $20.00-$25.00 per hour

Work Location: In person

📌 Bookkeeper & Office Administrator (Concord)
🏢 Parsiena Design
📍 Concord