Full-Time Bookkeeper / Accounting Administrator

Location: Regina, Saskatchewan

Employment Type: Full-Time, Permanent

About the Position

We are seeking an experienced, organized and detail-oriented Bookkeeper / Accounting Administrator to join our team in a full-time, permanent position.

This individual will be responsible for managing the day-to-day accounting and bookkeeping operations of our commercial door repair company. This is a standalone position, meaning you will be responsible for independently managing the company's accounts payable, accounts receivable, customer invoicing, vendor payments, purchase order tracking and general bookkeeping.

The ideal candidate is someone who takes ownership of their responsibilities, is highly organized, enjoys working independently and takes pride in maintaining accurate and up-to-date financial records.

You will work closely with ownership, technicians, customers, vendors and our external accounting firm to ensure the company's accounting processes run smoothly and efficiently.

Key ResponsibilitiesAccounts Receivable & Customer Invoicing

- Convert completed work orders into accurate customer invoices.
- Review completed work orders to ensure all labour, materials, parts and applicable charges are properly billed.
- Process customer payments by credit card, cheque, EFT and other accepted payment methods.
- Record incoming customer payments accurately in QuickBooks Online.
- Prepare and distribute customer account statements.
- Monitor outstanding customer accounts and follow up on overdue invoices.
- Respond to customer inquiries regarding invoices, payments and account balances.
- Investigate and resolve customer billing discrepancies.
- Maintain accurate customer account records and ensure completed work is invoiced in a timely manner.

Accounts Payable & Vendor Management
- Receive, review and enter vendor invoices into QuickBooks Online.
- Match vendor invoices to purchase orders and applicable customer jobs.
- Organize and prepare monthly vendor payments based on outstanding invoices and payment terms.
- Prepare vendor payments using EFT, credit card and cheque.
- Submit prepared payments to ownership for review, approval and release.
- Reconcile vendor statements against recorded invoices.
- Monitor vendor payment terms and due dates.




- Investigate and resolve vendor billing discrepancies.
- Maintain accurate and organized vendor records.

Purchase Orders & Job Costing
- Create, track and manage purchase orders for specific customers and jobs.
- Ensure materials and supplies purchased are allocated to the correct customer and work order.
- Track job-related expenses and vendor costs.
- Monitor outstanding purchase orders and ensure all related costs are accounted for.
- Assist with tracking job costs and profitability.
- Ensure all job-related purchases and expenses are properly recorded.
- Identify discrepancies between customer work orders, purchase orders and vendor invoices.

General Bookkeeping & Accounting Administration
- Maintain accurate day-to-day financial records using QuickBooks Online.
- Record and categorize incoming and outgoing financial transactions.
- Maintain organized electronic records of invoices, receipts, purchase orders and supporting documentation.
- Assist our external accounting firm with accounting inquiries, requested documentation and discrepancies.
- Investigate and help resolve accounting discrepancies identified by the external accounting firm.
- Assist with month-end accounting organization and ensure transactions are properly entered and documented.
- Assist with providing the necessary information and documentation for GST/PST reporting and filings.
- Identify opportunities to improve bookkeeping procedures and accounting processes.

Reporting & Management Support
- Prepare accounts receivable aging reports.
- Prepare accounts payable reports and upcoming payment summaries.
- Provide management with updates on overdue customer accounts and outstanding invoices.
- Assist with job costing reports and tracking job-related expenses.
- Provide management with information regarding outstanding invoices, vendor payments and accounting activities.
- Identify missing invoices,



unbilled work orders and discrepancies requiring attention.

Qualifications & Experience
- Minimum 3–5 years of bookkeeping or accounting administration experience preferred.
- Strong working knowledge and experience with QuickBooks Online is preferred.
- Experience managing both accounts payable and accounts receivable.
- Experience with customer invoicing, vendor billing and payment processing.
- Understanding of purchase order management and job costing.
- Experience with bank and vendor statement reconciliations is an asset.
- Knowledge of GST/PST and general bookkeeping practices.
- Strong computer skills, including Microsoft Excel and Outlook.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Professional written and verbal communication skills.
- Ability to work independently, manage competing priorities and take ownership of responsibilities.

The Ideal Candidate We are looking for someone who:
- Is self-motivated and comfortable working independently.
- Takes pride in keeping financial records accurate and organized.
- Is proactive and follows through on outstanding tasks.
- Can identify problems and work toward practical solutions.
- Communicates professionally with customers, vendors and coworkers.
- Understands the importance of accuracy, accountability and confidentiality.
- Enjoys being part of a team while independently managing their own department.

What We Offer
- Competitive annual salary of $55,000–$65,000, depending on experience.
- Full time, permanent employment.
- A stable position within an established commercial door repair business.
- A Monday–Friday work schedule.
- Company provided benefits
- A supportive working environment with direct communication with ownership.
- The opportunity to take ownership of and manage an important part of the company's operations.

How to Apply If you are an experienced bookkeeper who enjoys working independently and is looking for a stable, long-term opportunity, we would love to hear from you.

Please submit your resume, we look forward to hearing from you!

Pay: $21.75-$32.50 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Dental care
- Extended health care
- On-site parking

Work Location: In person

📌 Book Keeper/ Accounting Administrator (Regina)
🏢 Ryzer Door Control
📍 Regina