Support HOOPP’s Chief of Staff and Corporate Secretary through advanced scheduling, governance coordination, and workflow management in a full time office role.

As Executive Assistant, you will provide high-level administrative support within HOOPP’s Office of the CEO. Manage executive calendars, confidential communications, meeting preparation, and competing priorities with professionalism and judgment. Collaborate with Board Operations and Governance and the CEO’s Executive Assistant to coordinate deliverables.

Key Responsibilities

Manage calendars, travel, correspondence, deadlines, and executive commitments

Coordinate Board, committee, executive, and divisional meetings

Prepare agendas, briefing materials, minutes, and supporting documentation

Track actions, follow-ups, expenses, invoices,



and approvals

Use Microsoft Planner, Teams, SharePoint, and AI tools

Requirements

At least seven years of executive administrative experience

Direct support experience with C-suite or similarly senior executives

Experience supporting governance meetings, agendas, minutes, decisions, and actions

Advanced Microsoft 365 proficiency, including Outlook and SharePoint

Sound judgment, discretion, communication, and prioritization skills

Bring executive administration, governance support, Microsoft 365, and confidential workflow expertise to HOOPP’s Office of the CEO.

📌 Executive Assistant Corporate Governance (Winnipeg)
🏢 Healthcare of Ontario Pension Plan Trust Fund
📍 Winnipeg