The Marketing Operations Coordinator plays a vital administrative and operational role across our marketing team and diverse brand portfolio. This role supports the end-to-end execution of our conference and trade show activities, working with our marketing and sales teams and manages core marketing operations including print materials, sales rep logistics, promotional ordering, and support for regulatory packaging/labeling updates. This position will be in office with the potential to work remote 2 days per week.

Occasional travel within Toronto and attend conferences.

Qualifications & Requirements:

- 2+ years of experience in project management, event planning, or conference coordination
- Exceptional organizational skills with the ability to manage multiple projects simultaneously without a reduction in accuracy or quality
- Strong communication skills to effectively interact with all levels of employees, clients, vendors, contractors, and cross-functional teams
- Ability to problem solve and find practical solutions to ensure sales and marketing needs are fully met
- Previous experience or familiarity with the pharmaceutical industry or a regulated environment is a plus
- Working understanding or basic experience with graphic design tools (such as Adobe Suite and Canva) is an asset
- Physical capability to lift up to 50 pounds
- A valid Passport is a requirement.
- Valid drivers license and access to reliable transportation is a requirement.

Key Responsibilities: Conference & Trade Show Support

- Registration & Booth Bookings: Handle administrative filings, show registration,



booth space bookings, and sponsorship forms across all regional and national conferences/trade shows.
- Show Services & Logistics: Order booth hardware, electricity, Wi-Fi, furniture, and ancillary show services through venue/conference vendor management systems.
- Shipping & Event Logistics: Coordinate timely shipping, tracking, delivery, and return logistics for all conference booths, display banners, and promotional materials.
- Post-Event Support: Handle post-show reporting, tracking invoice payments with Finance, and organizing/inventorying returned booth hardware and materials.

Marketing Operations, Printing & Material Management

- Process quotes, order printed collateral, rep collateral, and promotional items/swag.
- Coordinate the intake, ordering, and distribution of employee business cards across brands.
- Organize direct shipments of marketing collateral, product literature, and sales tools to field reps.
- Work closely with third party vendors to order and track materials, stock quantities and shipment coordination.

Brand Support

- Agency & Vendor Liaison: Act as the primary administrative contact between internal brand/regulatory teams, creative design agencies, and third-party print vendors to route approvals, specs, and production files.
- Cross-Brand Coordination: Serve as a centralized operations point of contact across different brand and cross-functional teams.

Pay: $50,000.00-$60,000.00 per year

Advantages

- Extended health care
- On-site parking
- RRSP match

Work Location: In person

📌 Marketing Operations Coordinator (Mississauga)
🏢 Methapharm
📍 Mississauga