Office and Operations Administrator (Health & Safety, Construction Coordination and Billing Support)

Pay: CA$21.11 to CA$25.00 per hour

Location: Dublin, ON (in person)

Schedule: Full-time, Monday to Friday, 8:00 AM to 4:30 PM, occasional overtime during peak periods

About the role

We are a regional telecommunications and TV services provider looking for an organized, detail-oriented administrator to keep our office, safety program, construction paperwork and monthly billing reports running smoothly. This is a hands-on role with a predictable monthly rhythm, and it suits someone who likes spreadsheets, checklists and getting the details right. Training on our systems is provided.

Key responsibilities

Health and safety program

- Track staff safety training and certifications and make sure they stay current
- Prepare and send regular safety communications to employees (monthly, quarterly and annual)
- Review vehicle and trailer inspection reports weekly and follow up on issues

Construction coordination

- Submit utility locate requests online for upcoming excavation work
- Build a work package for each job site (locates, work plan, materials) in our project management software and release it to the field crew
- Review completed jobs to confirm hours and photos are recorded
- Prepare a monthly export of completed work for billing

Billing and reporting

- Reconcile monthly receipts, utility, phone and vendor invoices against statements
- Collect monthly subscriber counts from partner companies, enter them into reporting templates and submit them on deadline




- Pull reports from our billing and subscriber systems, move data into billing templates and pass them to our billing team
- Complete and verify channel launch paperwork with content providers

Office

- Answer and direct phone calls
- Manage office supplies
- Update local community channel content using existing templates (no design work required)

What you bring

- Strong Excel skills are a must: working across multiple spreadsheets, exporting and importing data between systems, and matching figures accurately
- Experience with invoice reconciliation, billing support or bookkeeping
- Comfortable learning new software, including project management and reporting tools
- Very solid attention to detail and the ability to manage recurring monthly deadlines independently
- Good written and verbal communication
- Discretion and professionalism with financial and employee information
- Valid Standard First Aid/CPR, or willingness to obtain it, is an asset
- Experience coordinating safety programs or construction paperwork is an asset
- High school diploma or equivalent

Benefits Health, dental and vision coverage, paid time off, employer-matched RRSP, company events and on-site parking.

Pay: $22.00-$26.00 per hour

Expected hours: 37.5 per week

Benefits

- Dental care
- On-site parking
- RRSP match
- Vision care

Ability to commute/relocate:
- Dublin, ON: reliably commute or plan to relocate before starting work (required)

Education:
- Secondary School (required)

Language:
- English (required)

Location:
- Dublin, ON (required)

Work Location: In person

📌 Office and Operations Administrator (Health & Safety, Construction Coordination and Billing Support) (Dublin)
🏢 Mitchell Seaforth Cable T.V.
📍 Dublin