Administrative Assistant, Human Resources - 13-month term

EMPLOYMENT OPPORTUNITY

ADMINISTRATIVE ASSISTANT, HUMAN RESOURCES

13-month term (Maternity Coverage)

The Town of Slave Lake has an exciting opportunity for an experienced Administrative Assistant to provide confidential administrative and clerical support to the Human Resources Department. This role is responsible for coordinating HR processes, maintaining accurate employee records, supporting recruitment and onboarding activities, and assisting with day-to-day HR operations in a municipal environment. The position requires a high degree of discretion, organization, and customer service.

EMPLOYEES THAT REPORT DIRECTLY TO THIS POSITION:

None

SALARY:

$27.58 – $34.75

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Major Responsibilities

- Provide comprehensive administrative and clerical support to the Human Resources team in a fast-paced municipal environment.
- Coordinate and support full-cycle recruitment activities, including posting positions, screening applicants, scheduling and coordinating interviews, preparing interview materials, conducting reference checks, and communicating with candidates.
- Schedule and coordinate HR meetings (in-person and virtual), including preparing agendas, compiling materials, and recording and distributing meeting minutes.
- Act as the first point of contact for internal and external HR inquiries, responding in a professional, timely, and confidential manner, and escalating complex matters as appropriate.
- Maintain accurate, complete, and up-to-date employee records in both physical and electronic formats, ensuring compliance with privacy legislation,



records management standards, and organizational policies.
- Perform accurate data entry and maintain the integrity of information within HR databases and systems.
- Support onboarding and orientation processes by preparing employment documentation, coordinating schedules, and assisting with delivery of new employee orientation.
- Assist with the development, review, formatting, and maintenance of job descriptions, performance evaluation tools, and other HR templates and documentation.
- Assist with the implementation, maintenance, and continuous improvement of the Human Resources Information System (HRIS), including supporting system rollouts, data migration, testing, and providing administrative support and guidance to end users.
- Coordinate the administration of performance evaluation processes, including tracking timelines, issuing documentation, and maintaining records.
- Track and coordinate employee training and development activities, maintaining accurate records of participation and certifications.
- Ensure the security, confidentiality, and proper handling of all personnel files and sensitive information at all times.
- Perform other related Human Resources administrative duties as assigned.

Minor





- Assist with the coordination and administration of employee recognition programs, including Years of Service awards and other incentive initiatives.
- Maintain and track employee documentation such as Criminal Record Checks and Driver’s Abstracts, ensuring compliance with organizational requirements.
- Provide administrative support to workplace health and safety programs in collaboration with the Health & Safety Coordinator, including record-keeping and tracking training requirements.
- Participate in and support initiatives related to the Social Committee and Health & Safety Committee.
- Assist with the planning and coordination of corporate events, including employee recognition events, organization-wide meetings, apparel orders, holiday functions, and retirement celebrations.

Occasional

- Provide administrative support to other departments during peak periods, special projects, or staff absences.
- Provide backup support and vacation/leave coverage for the Executive Assistant to the CAO, as required.

QUALIFICATIONS / EDUCATION / EXPERIENCE:

- Diploma or certificate in Human Resources, Business Administration, Office Administration, or a related field.
- Minimum of two (2) to three (3) years of progressive administrative experience, preferably within a Human Resources or municipal setting.
- Experience supporting recruitment, onboarding, and employee records management is considered an asset.
- Experience working with or supporting the implementation and maintenance of a Human Resources Information System (HRIS) is preferred.
- A valid Class 5

📌 Administrative Assistant, Human Resources (Canada)
🏢 Slave Lake
📍 Canada