Position Summary

The Continuing Education Clerk provides administrative and operational support for adult education, professional development, skills training, and other training initiatives.

The position plays an significant role in coordinating training schedules, preparing training materials and manuals, booking and maintaining training facilities, supporting instructors and participants, conducting research, maintaining records, and ensuring training spaces are organized, welcoming, clean, and ready for use.

The Continuing Education Clerk works closely with managers, instructors, facilitators, employees, learners, community partners, vendors, and other departments to help ensure training programs and events operate efficiently and professionally.

Key Responsibilities

Training Scheduling and Coordination

- Coordinate and maintain schedules for courses, workshops, training sessions, meetings, orientations, and other learning activities.
- Work with managers, instructors, facilitators, and participants to confirm training dates, times, locations, and delivery requirements.
- Prepare and distribute training calendars, schedules, agendas, and reminders.
- Track changes to schedules and communicate updates promptly to affected participants.
- Assist with coordinating travel, accommodations, catering, transportation, and other training-related arrangements when required.
- Maintain participant registration and attendance information.
- Prepare sign-in sheets, attendance records, certificates, evaluation forms, and other training documents.

Training Manuals and Materials

- Prepare, format, update, print, assemble, and organize training manuals, participant workbooks, facilitator guides,



handouts, orientation packages, and other learning materials.
- Ensure training documents follow organizational formatting and branding standards.
- Maintain current electronic and printed versions of training resources.
- Coordinate printing, photocopying, binding, and distribution of training materials.
- Assist managers and instructors with preparing presentations, forms, checklists, resource packages, and supporting documents.
- Maintain an organized library of training manuals, templates, policies, procedures, and instructional resources.

Facility Booking and Training Room Coordination

- Book classrooms, meeting rooms, training facilities, and other spaces required for training activities.
- Maintain an accurate facility booking calendar.
- Confirm room capacity, accessibility, technology, furniture, and equipment requirements before training sessions.
- Coordinate room setup, including tables, chairs, computers, projectors, training supplies, signage, refreshments, and other materials.
- Ensure training facilities are ready before participants and facilitators arrive.
- Coordinate with building, maintenance, IT, and administrative staff to resolve facility or equipment issues.

Facility Opening, Closing, and Cleanliness





- Open training facilities and classrooms as required before scheduled programs.
- Complete closing procedures after training activities, including securing rooms, equipment, documents, and facilities.
- Ensure classrooms, kitchens, meeting rooms, washrooms, and common training areas are maintained in a clean, orderly, and professional condition.
- Monitor training facilities throughout the day and address minor cleanliness or organizational concerns.
- Arrange or communicate cleaning and maintenance requirements when additional services are needed.
- Ensure supplies are properly stored and training areas are reset following programs.
- Report building, equipment, safety, security, or maintenance concerns to the appropriate supervisor.

Research and Program Support

- Conduct research to support adult education and training initiatives.
- Research training providers, courses, certifications, instructors, facilities, equipment, funding opportunities, community resources, and other program requirements.
- Gather and organize information for management review.
- Assist with obtaining quotes, comparing vendors, and preparing information for purchasing or program planning.
- Prepare summaries, reports, spreadsheets, and background information as requested.
- Maintain contact information and resource lists for training organizations, instructors, community partners, and service providers.
- Assist with identifying new training opportunities that may benefit adult learners, employees, or communities.

General Adult Education and Training Clerk and Administrative Duties

- Provide clerical and administrative support to

📌 Continuing Education Clerk (Canada)
🏢 Keewaytinook Okimakanak Board of Education
📍 Canada