Putting people first, every dayBDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn,

we offer
an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your OpportunityBDO Global is seeking an Executive Assistant to work closely with the Executives, the Global A&A; team and senior stakeholders across the global organisation.
This is an Executive Assistant position requiring confidence, judgement and discretion. The postholder will work closely with the Executives, the Global A&A; team and senior stakeholders across the global organisation. The role is expected to look beyond immediate diary and travel requirements, anticipate what the Executives will need next, connect information across activities and take personal ownership for ensuring that actions do not stall. This is an existing vacancy.
How do we define success for your role?Executive and diary managementOwn complex and frequently changing diaries across multiple time zones, protecting time for the Executives’ highest priorities and resolving competing demands with sound judgement.
Act as a thoughtful point of prioritisation and coordination, ensuring requests are assessed, prioritised and responded to appropriately rather than simply scheduled.
Prepare agenda’s, papers, briefing materials, and meeting logistics.
Monitor forward commitments, deadlines and recurring obligations, highlighting pressure points early and proposing practical solutions.
Travel and logisticsPlan and manage complex international travel for the Executives, including itineraries, accommodation, ground transport and supporting documentation.



Anticipate the Executives’ working requirements while travelling, allowing sensible contingency and ensuring plans reflect their priorities and preferences.
Maintain clear, accurate itineraries and coordinate changes calmly when plans move at short notice.
Manage logistics for leadership meetings and team eventsExecutive coordinationBuild a deep understanding of the Executives’ portfolios, priorities, stakeholders and individual working styles so that support is informed, proactive and consistent.
Act as a trusted point of contact between the Executives and internal and external stakeholders, handling sensitive matters with discretion, diplomacy and good judgement.
Maintain an effective action and decision follow-up process, following up with owners appropriately and ensuring commitments are closed out.
Create and maintain transparent working files, contact information, forward plans and other executive office records.
Maintain confidentiality at all timesOperational and project supportLead or coordinate defined small-scale projects and improvement activities on behalf of the Executives, taking responsibility for planning, coordination and follow-through within an agreed scope.
Track key deliverables, deadlines and action itemsCapture decisions and actions where required, confirm ownership and timing, and monitor follow-through.
Support reporting process and provide concise status updates and recommendations.
• Prepare briefing notes, agendas,



speaking points, presentations, correspondence and other high-quality Word and PowerPoint materials.
Support activities such as leadership events, stakeholder programmes, priority initiatives, organisational changes, team planning or process improvements.
Use initiative to resolve routine delivery issues, escalating material risks or decisions promptly and clearly.
Success ProfileThe successful Executive Assistant is highly organized, proactive, detail-oriented, and comfortable working with senior executives in a fast-paced global environment. They anticipate needs, exercise sound judgment, manage competing priorities, and serve as a trusted partner to the executive.
Your experience and educationSubstantial experience supporting C-suite or executive committee members, or equivalent senior leaders, in a complex, international organisation.
Demonstrable experience managing complex diaries, international travel and senior-level meetings across multiple time zones.
Experience coordinating governance or leadership processes and producing high-quality meeting and briefing materials.
Experience owning small projects or workstreams, coordinating multiple contributors and tracking delivery through to completion.
Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with the confidence to learn and use other digital tools.
Skills and behavioursExceptional organisation, attention to detail and forward planning, combined with the ability to retain sight of the bigger picture.
Excellent written and spoken English, with the ability to draft concise, accurate and appropriately toned communications.
The ability to build trusted relationships with senior stakeholders across cultures, geographies and professio

📌 Executive Assistant, BDO Global (Canada)
🏢 BDO
📍 Canada