The YMCA of Lethbridge is a vital community organization, with a rich history dating back to 1910, and has been a cornerstone of community engagement, child and youth development, and social responsibility. Established on values of honesty, inclusiveness, respect, responsibility, and caring, the YMCA of Lethbridge welcomes individuals of all backgrounds, ages, and beliefs, fostering an inclusive environment where everyone can thrive. The Association offers a wide range of programs and services designed to promote holistic well-being, including fitness and recreation facilities, child care services, educational programs, and community outreach initiatives.

At the heart of the YMCA of Lethbridge's mission is a commitment to building a healthier, stronger, and more connected community. Through its various programs and partnerships, the YMCA empowers individuals to reach their full potential, fosters a sense of belonging, and encourages active participation in community life. With dedicated employees, volunteers, and supporters, the YMCA of Lethbridge continues to make a meaningful impact in the lives of thousands of individuals and families, shaping a brighter future for generations to come.

Job Summary

The Admin, Child Care serves the mission of the YMCA of Lethbridge by providing professional administrative and operational support to the Child Care leadership team. The main goals of this position are:

- Support the efficient day-to-day functioning of Child Care programs through administrative coordination, record management, enrollment support, financial administration, communications, and customer service.
- Serve as a key point of contact for families, employees, community partners, and external stakeholders.




- Ensure organizational systems, records, and processes are maintained accurately, confidentially, and in accordance with organizational policies and legislative requirements.
- Salary starting at $45,000/year.

Key Relationships

- YMCA of Lethbridge Leadership Team
- Child Care Department
- Child Care families and community stakeholders

Nature and Scope

The Admin, Child Care will be responsible for supporting the Child Care department through administrative and operational support. The major responsibilities of this position are, but not limited to:

Leadership and Strategic Planning

- Exemplify the YMCA of Lethbridge’s Core Values of caring, honesty, inclusiveness, respect, and responsibility.
- Collaborate with other departments to ensure alignment of goals and objectives across the Association.
- Promote a positive, inclusive work setting, responding to general inquiries and resolving issues in a timely manner and in accordance with Association policies and guidelines.
- Be a YMCA ambassador by engaging in and promoting practices and frameworks which centre diversity, equity, inclusion, and belonging.
- Demonstrate a commitment to health and safety, incident management and emergency response.
- Effectively communicate information exchange with internal and external stakeholders.

Organizational and Department Management





- Provide administrative support to the Director of Child Care and leadership team, including preparation of correspondence, reports, meeting agendas, minutes, and presentations, maintaining confidential records and filing systems, and coordinating meetings, schedules and calendars.
- Process Child Care inquiries and waitlist applications and respond to inquiries and direct requests appropriately.
- Assist families with required documentation, forms, and program information, maintaining accurate child and family records.
- Support invoicing, billing, and fee collection processes, while tracking affordability and subsidy documentation and funding requirements.
- Maintain child and program records in accordance with legislative and organizational requirements, ensuring records are complete and up to date.
- Assist with the collection and organization of compliance records and reports, ensuring adequate licensing documentation is available.
- Monitor administrative deadlines and reporting requirements.
- Serve as a professional and welcoming administrative point of contact for families and partners, maintaining confidentiality and professionalism in all communications.
- Assist with enrollment tracking, occupancy reporting, and program statistics, while supporting registration, enrollment, and withdrawal procedures.
- Support special projects, program launches, communication, and organizational initiatives.
- Assist in the development and maintenance of Standard Operating Practices (SOPs) and administrative processes, ensuring policy, procedure, and document management is upheld.
- Support the promotion and visibility of child care programs throug

📌 Admin, Child Care (Canada)
🏢 YMCA of Lethbridge
📍 Canada