Job Summary
We are seeking a detail-oriented person to join our team as a Title Searcher. Title searching is a unique blend of research, investigation, and problem-solving, much like putting together a puzzle. In this role, you will trace the history of property ownership, examine legal records, connect pieces of information, and uncover details that may impact a property’s title. The ideal candidate enjoys investigative work, has a keen eye for detail, thinks analytically, and takes pride in solving problems and ensuring accuracy.

Responsibilities

- Complete and submit title searches to the appropriate lawyer by the due date provided
- Complete and submit daily sub-search requests in a timely manner
- Conduct judgment searches on all title searches
- Continuously prioritize workload according to objection dates and closing dates, and coordinate adjusting priorities with property department and/or lawyers
- Maintain communication between law firm and registry office through email, phone or fax
- Respond to office requests for documents and general property inquiries
- Coordinate the daily (morning and noon) pick-up and drop-off of documents, search requests, completed searches, etc. at the firm
- Coordinate daily commute to the courthouse for estate document retrieval and judgments/actions search
- Meet with lawyers and/or property department to review completed searches, as required
- Correct small errors, as allowed, on documents to be registered so that the registration process flows smoothly




- Properly index completed searches (in search books and electronically) for ease of future retrieval
- Maintain orderly subdivision files in order to complete efficient subdivision searches
- Protect confidential client information in a public space
- Train and coach recent searchers or articled clerks, as required

Skills

- Understanding of PEI's Land Registry System
- Understanding of the confidential nature of the work
- Self-motivated with a strong work ethic
- Ability to work as a team to reach organization's goals and objectives
- Excellent time management skills with the ability to multi-task
- Highly organized
- High attention to detail
- Ability to work with tight deadlines and to reassess and adapt to changing priorities as needed
- Strong reading comprehension skills
- Strong communication and interpersonal skills

Education/Experience

- Grade 12 diploma
- Computer skills in MS Office, Windows 10
- Experience working in a law firm with a focus on real estate would be considered an asset

Benefits:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Tagged as: 42200

Essential Skills:

- Computer Use
- Problem Solving
- Reading
- Working with Others

Soft Skills:

- Attention to Detail
- Critical Thinking
- Reliability
- Time Management

Hard Skills:

- Data Analysis
- Legal Services
- Research
- Troubleshooting

Digital Skills:

- Microsoft Outlook
- Windows OS

Languages:

- English

📌 Title Searcher (Canada)
🏢 Carr, Stevenson & MacKay
📍 Canada