Job Posting

Payroll & Group Benefits Administrator

Community Living Kingston and District (CLKD) supports nearly seven hundred people with intellectual disabilities in the Kingston, Frontenac, Lennox & Addington, and Leeds-Grenville region. We take great pride in our culture of excellence, illustrated by our accreditation with the Commission on Accreditation of Rehabilitation Facilities (CARF) International, along with our positive work environment and excellent labour relations with our partners from the Canadian Union of Public Employees (CUPE).

CLKD is seeking a candidate for the position of Payroll & Group Benefits Administrator. This is a permanent full-time, nonunion position reporting to the Director of Finance and Administration.

The Payroll & Group Perks Administrator will work closely with CLKD's Payroll, Finance and Human Resources teams and will have primary responsibility for administering the organization's group benefit plans. The position will also routinely participate in payroll administration and processing and provide full-cycle payroll coverage as required. A key aspect of the role is applying and administering payroll, benefits and related employment provisions in accordance with applicable collective agreements, organizational policies and legislative requirements.

Overview of Duties and Responsibilities:

The successful candidate will be responsible for:

Group Benefits Administration

- Administer CLKD's group benefit plans and serve as a primary contact for employee benefit questions.
- Manage benefit enrolments, employee changes, leaves,



terminations and other changes affecting benefit eligibility or coverage in coordination with Human Resources and Payroll.
- Communicate benefit options, coverage and related policies to employees and assist with claims and coverage issues.
- Coordinate with benefit carriers, brokers and other third-party service providers.
- Maintain and regularly audit benefit information and records to ensure accuracy.
- Ensure benefit deductions and other information are accurately reflected in payroll through regular coordination with the Payroll team.
- Prepare and submit required benefit reports, including employee earnings and salary updates.
- Monitor employees on leave and ensure benefit coverage and premium arrangements are appropriately maintained or updated.
- Assist with disability and return-to-work benefit administration, including required insurer documentation.
- Monitor benefit costs and carrier/broker service quality.
- Develop and distribute benefit-related communications and materials.
- Ensure administration of benefits complies with applicable organizational policies, collective agreements and legislative requirements.

Payroll Administration

- Routinely participate in full-cycle payroll processing and related payroll functions.
- Work closely with the Payroll Administrator to ensure payroll information, employee changes,



benefit deductions and other payroll-related data are complete and accurate.
- Provide full-cycle payroll coverage when required.
- Assist with payroll reconciliations, remittances, reporting and other payroll-related processes.
- Maintain accurate payroll and employee information and resolve discrepancies.
- Coordinate payroll adjustments arising from benefit changes, leaves, service milestones, vacation entitlements, referral bonuses and other employee changes.

Our Goal: That people with intellectual disabilities have every opportunity to participate fully in our community with dignity and independence.

Other Administration

- Maintain employee service information used for long-service recognition and other service-based entitlements.
- Track employee referral bonuses and coordinate payment as required.
- Liaise with employees, managers and internal and external stakeholders.
- Assist with other Finance and administrative functions as required. Duties and responsibilities may change based on organizational needs.

Preferred Skills and Qualifications

- A minimum of 5 years of payroll, group benefits or related administrative experience, or a relevant combination of education and experience.
- Experience working in a unionized environment, including the application of collective agreement provisions affecting payroll, benefits and employee entitlements, would be considered a strong asset.
- Strong working knowledge of payroll processes and practices, including source deductions, remittances, reconciliations and payroll reporting.
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📌 Payroll and Group Benefits Administrator (Canada)
🏢 Community Living Kingston and District
📍 Canada