Description

Procurement Services within AVP Strategy Enterprise Communications is currently seeking a Full time Limited Term Contracts Specialist for approximately 12 months.

Reporting to the Manager, the Contract Specialist collaborates with procurement staff, departments, and units to assess needs, gather requirements, provide contracting guidance, and facilitate the execution of contracts within delegated authority levels and established thresholds, in accordance with university policies, guidelines, and relevant legislation.

Summary of Key Responsibilities

- Support and uphold Supply Chain Management (SCM) governance by ensuring contracting activities align with University policies, delegated authorities, approval thresholds, and public sector accountability requirements.
- Monitor compliance with institutional policies, guidelines, collective agreements, and relevant legislation; remain current with emerging trends impacting procurement and contracting.
- Identify recurring risk or pressure points in contracting activity and support mitigation through standardized processes, controls, and guidance.
- Collaborate with Legal, Finance, Risk Management, and other stakeholders to ensure consistent application of standard contractual terms, templates, and approval processes.
- Support audit readiness and transparency through disciplined documentation, records management, and adherence to established controls.
- Serve as a primary point of contact for SCM team members on contracting services matters, providing practical advice, guidance, and execution support.
- Liaise between Procurement, Legal Services, and other internal partners to establish priorities, coordinate reviews, support timely approvals, and manage template variations.




- Support or perform the drafting, evaluation, negotiation, and execution of procurement contracts, including goods, services, construction related agreements, professional services, and software and licensing agreements.
- Lead the implementation and ongoing operational support of the electronic contract management system in collaboration with cross-functional partners.
- Maintain an organized and accessible system of digital contract and procurement records.
- Develop, document, and maintain procedures for contracting services and contract administration that support SCM service delivery.
- Evaluate processes, identify improvement opportunities, and recommend practical enhancements to strengthen contracting services, efficiency, and governance.
- Identify and support the use of metrics, tools, and reporting mechanisms to optimize contracting services activities and performance.
- Contribute to strategies and initiatives that support UCalgary's mission, financial stewardship, and institutional strategic plans.

Qualifications / Requirements

- University or post-secondary education in a relevant field, preferably in Business or Operations Management. SCMP designation or post-graduate education in business, law or related field is considered an asset.



An equivalent combination of education and directly related experience may be considered.
- Progressive contracting expertise in procurement, supply chain management, legal or equivalent experience in a large organization with increasing levels of responsibility and authority is required.
- Experience working in a diverse and inclusive environment is required.
- Experience with competitive procurement, contract law, and supply chain management is required.
- Familiarity with end-to-end Contract Lifecycle Management (CLM) practices, including contract creation, approval workflows, execution, administration, amendments, renewals, and closeout is required.
- Familiarity with e-procurement processes and systems is required.
- Strong and proven contracts/business acumen is required.
- Excellent knowledge of strategic sourcing, contract management and supplier management is required.
- Experience interacting with all levels of an organization, from administrative staff to senior leadership is considered an asset.
- Demonstrated knowledge of construction and professional services contracting is ideal.
- Experience with public procurement considered an asset, but not required.
- Skills: Excellent interpersonal and communication skills, both written and oral; strong customer service skills; demonstrated proficiency in analytical and negotiation skills; demonstrated ability to problem solve under deadline pressures and competing priorities; demonstrated ability in handling procurement within an ERP system; proven Microsoft Office application skills, including SharePoint and expert MS Excel skills; case management system experience would be considered an asset; and demonstrated collaboration cap

📌 Contracts Specialist, Procurement Services (Calgary)
🏢 University of Calgary
📍 Calgary