PROJECT COORDINATOR

Appointment: Permanent appointment. Full-time 1.0 FTE position.

Compensation: $60,000 - $78,000 per year. Starting salary is determined based on the successful candidate’s knowledge, experience, and internal parity.

- After 3 months of employment, a full benefits package and RRSP with employer-matched contributions, paid vacation, a flexible work environment, and a nurturing family-friendly workplace.
- Subsidized lunch to enjoy delicious meals provided on campus.
- Campus Gym and Wellness Centre access

Start Date: November 2026 (consideration for a later start date may be given).

OUR SCHOOL

Shawnigan Lake School is a leading independent co-educational boarding school for ages 12-18 (grades 8-12) on Canada’s beautiful west coast. Our world-class facilities situated on a stunning 270-acre campus include ten boarding houses, outstanding sports facilities, a theatre, film lab, an observatory, salmon hatchery, rowing crew house on the lake, dance studio, state of the art learning commons and library, recording studio, and robotics lab. Our diverse, inter-disciplinary and innovative programming helps shape the next generation of global leaders.

Shawnigan Lake School is committed to safeguarding and promoting the welfare of children and young people and expects all staff (and volunteers) to share this commitment. Candidates will be required to undergo child protection screening appropriate to the post, including checks with previous employers and a vulnerable sector criminal record check.

JOB DESCRIPTION

Working closely with the Facilities Manager and the Director of Campus Operations, this role balances short-term process modernization with long-term operational support.



The successful candidate will lead the consolidation and standardization of key operational documentation, establishing robust, accessible management systems for the department. Beyond this initial rollout, the Project Coordinator will maintain these resources, support evolving campus projects, and provide analytical support to the Facilities Manager and Director of Campus Operations.

KEY RESPONSIBILITIES

Project Coordination & Execution

- Assist in the planning, preparation of detailed scopes, coordination and scheduling, and tracking of campus construction and renovation projects, adapting quickly to a fluctuating workflow of small, medium, and large-scale initiatives;
- Schedule and oversee project timelines and deliverables;
- Research and recommend specialist products, materials, and contractors based on specific project needs and budgetary constraints;
- Liaise with internal stakeholders and external contractors to ensure projects are delivered on time, within budget, and with minimal disruption to campus life;
- Provide regular internal reporting, both formal and informal, giving updates on project progress, budgets and programmes;
- Conduct site walk-throughs to monitor the progress and quality of ongoing renovations and upgrades and ensure project(s)



is being done in accordance with the identified scope and project plans and specifications, when applicable.

Digitization & Database Management

- Play a key role in designing, building, and implementing a centralized digital database for all school property, facility, and historic project documentation, working collaboratively with and receiving regular input from the Facilities Manager and Director of Campus Operations;
- Systematically digitize, categorize, and archive significant amounts of existing paper-based records, drawings, and maintenance histories, while also organizing and integrating significant amounts of existing digital information into the current unified system;
- Maintain and update the digital record system continuously, ensuring it remains an accurate, reliable, and easily searchable resource for the leadership team;
- Maintain up to date project records and closeout documentation to include changes during construction.

Maintenance Reporting & Technology

- Generate, analyze, and distribute reports relating to planned and reactive campus maintenance using our proprietary CMMS system
- Identify, implement, and optimize digital tools and software to streamline administrative workflows and improve operational efficiency across the department
- Assist in viewing, editing, and manipulating digital architectural and engineering drawings to support project planning and execution.

Shawnigan Support

- Other duties as assigned by the Director of Campus Operations or Facilities Manager.

QUALIFICATIONS, EXPERIENCE AND SKILLS

- Post-secondary degree or diploma in Project Management, Construction Management, Engineering, Architecture, Facility Management, or a related fi

📌 Project Coordinator (Shawnigan Lake)
🏢 Shawnigan Lake School
📍 Shawnigan Lake