As an Executive Assistant on the Operations team, you will provide high-level administrative and organizational support to the CEO, CSO, and CFO, while also contributing to the broader day-to-day operations of the company. Your role will combine executive support with a variety of administrative and operational responsibilities, and cross-functional activities. We are looking for a proactive, resourceful, and adaptable individual who enjoys wearing multiple hats and contributing wherever needed in a growing organization. Flexible work hours and occasional travel may be required.

This position offers a unique opportunity to contribute to a growing biotech company advancing cutting-edge cell therapies, while working in a collaborative, fast-paced, and innovative environment.

Key Responsibilities:

- -Proactively manage calendars for the CEO, CSO and CFO, including internal, external, and investor meetings.
- Coordinate complex executive travel arrangements and itineraries.
- -Organize Board of Directors and committee meetings, including scheduling, logistics, and preparation of meeting materials.
- -Assist with the preparation and consolidation of Board Books, presentations, and other executive materials.
- -Coordinate investor meetings and support fundraising-related activities.
- Organize and maintain Board and committee documentation, including meeting minutes and corporate records.
- -Facilitate NDA and other document signature workflows using Adobe Sign or DocuSign.
- -Process and reconcile executive expense reports in alignment with company policies.
- -Provide day-to-day administrative support to executives, the Operations team, and other departments as needed.
- -Coordinate meetings, conference room bookings, catering,



and company events.
- -Manage incoming calls, mail, deliveries, office supplies, and general correspondence.
- -Maintain organized physical and digital records in accordance with company procedures.
- -Coordinate routine office maintenance, equipment needs, and requests with building management and external vendors.
- -Help maintain an organized, functional, and secure office environment.
- -Coordinate recent-hire onboarding preparations, including workstations, equipment, supplies, and administrative requirements.
- -Support IT onboarding and offboarding, including equipment setup coordination, access requests, and equipment returns.
- -Liaise with the external IT service provider to submit and follow up on IT support tickets.
- -Maintain IT equipment inventories, employee assignments, and related documentation.
- -Assist with software license tracking and other routine IT administrative activities.
- -Assist with maintaining company records and documentation for Canadian and international subsidiaries.
- -Maintain and update operational trackers, including contracts, renewals, insurance policies, and equipment inventories.
- -Coordinate document signature workflows, filing, and administrative follow-ups for agreements and contracts.
- -Support procurement and vendor coordination activities,



including routine purchasing and order follow-ups as needed.
- -Assist with administrative coordination of facilities, equipment, and other operational projects.
- -Follow up with internal stakeholders and external service providers to ensure assigned activities progress on schedule.
- -Support the planning and coordination of company events and employee activities.
- -Maintain confidentiality and exercise discretion when handling sensitive company and employee information.
- -Perform other administrative and operational tasks and projects as assigned.

Qualifications and Competencies:

- -Minimum of 5 years of previous experience in an Executive Assistant, Sr. Administrative Assistant, or similar support role, preferably in a fast-paced startup environment, ideally within the biotech or life sciences industry
- Strong organizational skills with the ability to manage multiple and shifting priorities independently
- Uncompromising and steadfast discretion and ability to handle and safeguard confidential information
- Strong problem-solving skills and high attention to detail
- Experience supporting senior executives and managing complex calendars and travel
- Proficiency with Microsoft 365 tools (Outlook, SharePoint, Teams, PowerPoint) and electronic signature platforms (e.g., AdobeSign, DocuSign)
- Excellent communication skills and a proactive, service-oriented mindset
- Language fluency in both English and French is required

Why Morphocell:

- -Join a dynamic team of professionals committed to pushing the boundaries of cell therapy
- -Contribute to groundbreaking advancements in the field of biotechnology
- -Opportunity

📌 Executive Assistant, Operations (Laval)
🏢 Morphocell Technologies
📍 Laval