Job Title: Payroll and Benefits Specialist

Position Type: Regular/Full-Time

Job Grade: 5

Salary Range: $62,764.00 to $87,880.00/year

Hours of work: 36.25 hours/week

Reporting to: Manager, Human Resources

This posting is applicable to: Internal/External Applicants

Skilled Trades Ontario (STO) is a Crown agency responsible for skilled trades certification in Ontario, which includes:

- Establishing apprenticeship programs, including training standards, curriculum standards and certification exams.
- Administering apprenticeship programs, including approving apprentices and sponsors, registering training agreements and assessing applications for apprenticeship program completion.
- Issuing certificates of apprenticeship to completed Ontario apprentices.
- Assessing experience and qualifications of individuals who have not completed an apprenticeship program in Ontario.
- Administering exams, including certifying exams, in all trades subject to certifying exams.
- Issuing Certificates of Qualification in all trades with certifying exams.
- Renewing Certificates of Qualification in compulsory trades.
- Maintaining a Public Register of people authorized to work in compulsory trades.
- Researching apprenticeships and the trades.

The Payroll & Benefits Specialist reviews and processes STO’s bi-weekly payroll for all employees (union and non-union), as well as STO’s board members. This role is also responsible for inputting and validating all employee changes (recent hire, termination, employee status changes, impact on benefits, salary changes, RRSP) into the STOs HRIS.

The Payroll & Benefits Specialist provides exceptional customer service,



while responding to questions from employees and resolving matters in a timely manner. The incumbent has extensive knowledge of Revenue Canada Regulations, the Employment Standards Act, as well as STO’s Collective Agreement and payroll related policies and procedures.

Responsibilities:

Payroll

- Responsible for the daily management of STO’s payroll, benefits (including RRSP) and position management within STO’s Human Resources Management System – ADP Workforce Now.
- Processes bi-weekly payroll for employees (union and non-union), and board members.
- Ensures compliance with applicable government legislation(s), as well as the STO’s Collective Agreement and policies.
- Liaises with HR Business Partners and department staff to ensure proper flow and maintenance of employees’ data, e.g.: leaves, head count, retirement, etc.
- Implements initiatives to develop, adjust and/or enhance payroll and attendance processes and operations, which may be in response to changes in regulations, policies, collective agreement provisions, etc.
- Prepares all year-end activities and filings to various government bodies and institutes: CRA, EHT, WSIB, RRSP.
- Generates payroll, and benefits related reports on a weekly, monthly or ad hoc basis through ADP.




- Resolves errors and implements controls, checks and balances with accompanying processes.
- Provides input and recommendations on HR/payroll process improvements and efficiencies.
- STO’s Subject Matter Expert (SME) on the payroll system and subsystems, provides system orientation to all new employees and refresher training, as needed.
- Administers STO’s benefit programs for employees (union, non-union, full time & part time).
- Administers secondary benefits programs including RRSP plans, employee assistance plans (EAP).
- Responsible for processing enrollment, all changes and terminations.
- Research and prepare recommendations for compensation, benefits and pension/RRSP programs.
- Liaises with providers to verify accuracy and reconciliation of benefit usage and administration.
- Acts as the primary user and SME of the ADP and benefit system(s).
- Maintains data integrity within and across systems, conducts system audits and reconciles to ensure data accuracy.
- Monitors data interfaces and resolves issues.
- Maintains complete and up-to-date process documentation. Identifies and proposes solutions for system and process improvements and efficiencies.
- Conduct orientation sessions on the organization’s benefit plans, as required

ADP:

- Inputs all employee information and any changes that occur during an employee’s employment cycle (new hire, profile changes, salary history, termination and all other activities associated with the employment cycle, etc.) into ADP and benefit portal(s).
- Ensure all employee data is entered into and maintained within the pr

📌 Payroll and Benefits Specialist (Mississauga)
🏢 Skilled Trades Ontario / Métiers spécialisés Ontario
📍 Mississauga