Position Overview

We are seeking a highly organized, proactive, and adaptable Senior Administrative Assistant to provide executive-level support to two senior leaders. This is an exciting opportunity for someone who thrives in a fast-paced setting, enjoys building relationships, and takes pride in anticipating needs before they arise.

If you're a self-starter who enjoys coordinating multiple priorities, managing executive calendars, and supporting strategic initiatives, we'd love to hear from you.

This is an existing vacancy

Duties and Responsibilities

- Managing complex calendars and scheduling meetings across multiple stakeholders
- Coordinating travel arrangements, including flights, accommodations, and itineraries
- Preparing and submitting expense reports
- Booking meeting rooms and coordinating logistics for leadership meetings, branch manager calls, and roundtables
- Assisting with presentation development, follow-up materials, and communications
- Coordinating roadshows, community events, and other leadership initiatives
- Supporting social media activities, including LinkedIn postings, in partnership with Marketing
- Creating and maintaining reminders, schedules, and organizational processes
- Building strong relationships with internal and external stakeholders
- Managing confidential information with professionalism and discretion




- Identifying opportunities to improve efficiency and proactively solving problems before they arise

Qualifications

- 3+ years of administrative support experience working with senior leaders, executives, or department heads
- Exceptional verbal and written communication skills
- Strong organizational skills and attention to detail
- Ability to adapt quickly in a dynamic environment
- Demonstrated initiative and the ability to work independently
- Strong relationship-building and stakeholder management skills
- Proven ability to prioritize competing demands and manage multiple tasks simultaneously
- Advanced proficiency with Microsoft Office Suite
- Strong PowerPoint and Excel skills
- Experience using Microsoft Teams and SharePoint
- Familiarity with AI tools such as Microsoft Copilot
- Comfort learning new technologies and systems quickly

The expected annualized base salary range for this role is $75,000-$85,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, and the consideration of internal equity. Richardson offers a competitive total rewards package in addition to the base pay (where applicable), which includes a performance-based incentive plan, comprehensive health & dental benefits, a group RRSP matching plan and paid time off.

📌 Senior Administrative Assistant (Toronto)
🏢 Richardson Wealth
📍 Toronto