This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of 2 years.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus and South Campus, Edmonton.

Reporting to the Development Manager of Athletics, they will lead all short and long-term stewardship initiatives with the objective of advancing and strengthening the sustainability and success of Golden Bears and Pandas inter-university sports programs.

They are responsible for assisting with the raising of more than one million dollars annually; they will support the varsity teams and alumni associations, who also raise additional scholarship and operational funding through the Support the Sport and other fundraising initiatives to achieve this end. The Development Coordinator, Athletics will lead and be accountable for developing, managing and executing key strategic fundraising and alumni relations strategies and initiatives.

They are responsible for building the Athletics Stewardship Strategic Plan and, as such, the execution of stewardship activities, as well as alumni, donor and friends relations, affinity and engagement.

The position also supports (15) Golden Bears & Pandas alumni associations through leadership with the Green & Gold Athletic Society, the implementation of effective and productive communication strategies, and ongoing advancement initiatives and events.

Communications - 5%

- Screens, triages, directs, and processes phone, electronic and in-person queries.




- Drafts and/or generates routine communications based on straightforward information for supervisor review.
- Manages and ensures queries are properly triaged, directed and followed through.

Document/Materials Development - 20%

- Prepares letters, emails, and other documents for the Development Manager, Athletics, including the ongoing maintenance and updating of mailing lists for external stakeholders/relations.
- Proofreads and reformats documents.

Area Operations - 20%

- Makes decisions on priorities based on their own understanding of the areas and emergent issues.
- Creates and maintains spreadsheets and/or databases. Prepares standard and ad-hoc reports for the area. Designs and develops customized reports for specific needs.
- Maintains area records. Establishes, maintains or updates files including mailing and distribution lists.
- Organizes meetings on behalf of the area.
- Provides administrative support for standing and special meetings. Coordinates documents and agendas. Anticipates and prepares supporting materials. Distributes meeting minutes.
- Assists with funds received through sponsorships, including any required paperwork, proof of fundraising involvement, updating supplier information as required, etc.
- Initiates transactions in conjunction with associated finance and/or HR resources to make adjustments.




- Coordinates and manages responses to issues by identifying, coordinating, consulting with and following up with stakeholders and decision makers who should be notified or consulted.
- Regularly reviews and ensures the work of the unit complies with university policies by training and/or communicating expectations to team members.

Project Management - 35%

- Work in conjunction with donor relations and the departmental leadership to ensure processes and procedures are streamlined for the area.
- Assist with new and ongoing area-related projects to ensure accuracy and efficiency of information and delivery of outcomes.
- Builds and supports major Team-level Fundraising initiatives in partnership with other central units as needed (i.e. Crowdfunding and Annual Giving office).
- Triages projects and assignments based on understanding of the area and emergent issues/scenarios.
- Performs basic data entry for information related to donors, alumni and prospects in various database systems.
- Completes appropriate documentation for potential gifts (gift cover sheet, pledges, stewardship reports, etc.) for the AD.
- Proactively ensures the completion, delivery and follow-up of activities/tasks associated with multiple (team members) projects.
- Manages assigned projects from start to end for their unit. May include providing direction to other individuals working on the project. Develops and implements an agreed project plan and detailed work steps for their projects. Includes managing project administration and ensuring production of the required deliverables.
- Facilitates the portfolio strategic planning processes to ensure timelines, accountabilities

📌 Athletics Development (Edmonton)
🏢 Avenue.io
📍 Edmonton