Since 1971, CFM Company has been delivering high-performance HVAC and sheet metal solutions across Colorado and Eastern Wyoming. We represent top-tier manufacturers and support our customers through every stage—from system design and selection to logistics, installation, and beyond. Our team is built on relationships, driven by service, and committed to doing the job right.

If you're ready for what's next, we're excited you found us. At CFM, you'll be part of a company that combines deep local roots with the backing of a national network—giving you the tools to grow, the freedom to take on new challenges, and the chance to make a lasting impact in the communities we serve. We review every application carefully and appreciate your interest in growing your career with our team.

The Chance

We're looking for an organized, dependable, and service-oriented Office Administrator to help keep our Denver office running smoothly.

This position serves as the first point of contact for employees, customers, manufacturers, vendors, and visitors while supporting the administrative and operational needs of the business.

Beyond traditional reception responsibilities, the Office Administrator coordinates business travel, manufacturer visits, company calendars, meetings, catered events, office supplies, and general workplace operations. The role also provides clerical support to internal departments, including Accounting and Credit.

The ideal candidate enjoys helping others, takes ownership of responsibilities, pays attention to the details, and can balance multiple priorities while maintaining a professional and welcoming office environment.

This position also offers the opportunity to grow.



As you learn CFM's business and demonstrate readiness for additional responsibilities, there is potential to expand into broader office operations and develop toward an Office Manager role over time.

Key Responsibilities

Front Desk & Office Administration

- Serve as the primary point of contact for incoming calls, employees, customers, manufacturers, vendors, and office visitors.
- Answer, screen, and direct calls to the appropriate employees or departments; review voicemail each morning and promptly distribute messages.
- Welcome visitors, determine their needs, and direct them to the appropriate employees or meeting locations.
- Manage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and processing.
- Prepare routine correspondence and provide general clerical support, including filing, copying, scanning, faxing, and mailing.
- Maintain organized electronic and physical filing systems, employee phone lists, and Outlook contacts.
- Order, stock, and maintain office and kitchen supplies, including copier paper, coffee, and other shared workplace necessities.
- Keep reception areas, conference rooms, kitchens, and shared office spaces organized, stocked, and ready for daily use.
- Coordinate office equipment maintenance, service requests, and other routine workplace needs.

Travel, Meetings & Event Coordination





- Coordinate business travel arrangements, including flights, hotels, ground transportation, and travel itineraries.
- Organize manufacturer and business partner visits, including scheduling, internal communications, meeting arrangements, and related logistics.
- Manage the company calendar and conference room reservations for meetings, manufacturer visits, lunch-and-learns, and company events.
- Coordinate catering for manufacturer presentations, team luncheons, meetings, and other office events.
- Confirm meeting logistics, attendee counts, dietary needs, delivery arrangements, and room readiness.
- Communicate scheduling updates, resolve calendar conflicts, and help ensure meetings and visits run smoothly.

Accounting & Credit Support

- Provide general administrative assistance to the Accounting and Credit teams as needed.
- Review incoming accounts payable emails and organize invoices into the appropriate shared folders.
- Assist with preparing checks and related correspondence for mailing.
- Maintain accuracy, organization, and confidentiality when handling financial documents.

General Office Support

- Work collaboratively with employees and leadership across departments to support daily office needs.
- Handle confidential employee, customer, vendor, and company information with discretion and professionalism.
- Identify routine office needs, communicate issues, and follow through on assigned responsibilities.
- Assist with additional administrative and operational responsibilities as business needs evolve.

Required Qualifications

- Previous experience in office administration, reception, administrative coordination, or a related o

📌 Office Administrator (Quinte West)
🏢 CFM
📍 Quinte West