Join The Upper Canada District School Board

Creating Futures, Leading and Learning for All

We are currently accepting applications for Secondary Office Administrator. Under the supervision of the school Administrator, the Secondary Office Administrator provides a high level of service excellence while providing front line assistance and administrative support in the busy hub of the school office setting. This position is responsible for a variety of duties key to the school office management and communication within the school including student registration, maintaining and accurate current student files, providing reception, compiling staff and student attendance data, preparing reports and correspondence.

This position is covered under the UCDSB/CUPE collective agreement. For more information on employment information such as entitlements, pay, staffing, job protection, union security and dues information under the agreement please view it on our external website.

Qualifications and Experience:

- Completion of Ontario Secondary School Diploma.
- One year college diploma in office administration or a related field.
- Two years experience in an office environment is required.
- An equivalent combination of education and experience may be considered.
- Previous supervisory experience would be an asset.

Skills Required:

- Ability to interact in a positive manner, using tact and diplomacy, with staff, students, parents and the public and convey information in a clear and concise manner with a focus on service excellence.
- Intermediate proficiency in office software applications.
- Ability to manage and use various spreadsheet, internet, and database applications to extract information and filter data for reports.




- Ability to manage and maintain the school's web presence, social media, electronic signs and other forms of communication.
- Efficiently able to use the email and productivity tools (e.g. creating distribution lists) for school communication.
- Demonstrated technical aptitude to learn and apply new database applications (e.g. school banking software, student information system, staff absence reporting system)
- High level of organizational and time management skills; ability to plan and prioritize work to meet deadlines and to handle a variety of tasks simultaneously.
- Basic understanding and knowledge of accounting procedures is an asset i.e. issue cheques and receipts, prepare bank deposits, maintain petty cash.
- Ability to act as a team player and understand/promote/embody school success plans and system goals.
- Superior ability to work independently and as a positive member of a team.
- Demonstrated ability to maintain confidentiality of information concerning students, staff and community agencies supporting students (e.g. F&CS; (Family and Children Services, OPP).
- Ability to learn new procedures and routines to improve office efficiencies.
- Demonstrated problem solving and conflict resolution skills; handling a variety of conventional problems, questions, or situations.
- Demonstrated ability to mentor and coach staff performing administrative functions.




- Adaptable and ability to deal with crisis and pressures in a calm, caring and professional, respectful way.

Duties & Responsibilities:

- Confirms appropriate coverage for teacher absences by assigning on calls or occasional staff in consultation with the school Administrator and ensures that work, procedures (e.g. safety plans) provided by absent staff is provided to replacement staff, when available.
- Ensures the accurate entry of student transportation busing data; front line with STEO and busing contractors (as required); prepare emergency busing; ensuring safe student departure from school; walkers and pick up lists.
- Maintains the accuracy of the student information system through the distribution, receipt, and processing of student verification forms. Enters student enrolment data within designated timelines (e.g. September start-up) to ensure the most up to date organizational chars are available for verification re: staffing allocations.
- Initiates action for routine matters not requiring the personal attention of the Administrator and routine correspondence school Administrator signature.
- In conjunction with and under the direction of the school Administrator, utilizes various communication methods (e.g. social media, school website, newsletters, and electronic school message boards) to foster an environment of service excellence in customer service and connection with students, staff and community by creating and maintaining on-going school communications.
- Ensures the daily completion of Safe Arrival/Dismissal procedures is adhered to and documented in accordance with Board policy and procedures; uses t

📌 Secondary Office Administrator (Addison)
🏢 Upper Canada District School Board
📍 Addison