Administrative Coordinator, Administration Network

Summary:

Reporting to the Manager, Administrative Network, providing support to Johnson Shoyama Graduate School of Public Policy and taking day-to-day direction from the JSGS Director of Administration and is a key member of the administrative support team.

The Administrative Coordinator will be an energetic and highly motivated individual who thrives in a dynamic and fast-paced environment. This position is of above-average complexity, and some discretionary decision making will be required within established guidelines. Excellent communication and interpersonal skills are essential, and superb customer service and the ability to collaborate are key traits required for this role. The Administrative Coordinator must be adaptable, able to anticipate requirements, and identify and implement solutions; excellent judgment is essential. Work must consistently meet high standards of accuracy in an environment of frequent interruptions and competing priorities. Some of the work is deadline driven, and competing demands are the norm. Flexibility may be required occasionally for work outside of normal operating hours; occasional travel within Saskatchewan is a requirement.

Duties and Responsibilities:

- Effectively represent the USask Executive Director, JSGS as a whole in all contacts, ensuring the right tone and interest are projected, dealing with issues and concerns, solving or appropriately referring problems as they arise, and maintaining appropriate confidentiality of information and materials.
- Provides advanced email management by monitoring, triaging, organizing, prioritizing and responding to emails on the USask Executive Director’s behalf as a delegate,



ensuring timely and appropriate communication.
- Coordinate and process travel expense claims and reimbursements for the USask Executive Director, ensuring required documentation is complete and submitted in accordance with University policies and procedures.
- Provides strategic calendar management by coordinating complex schedules, establishing standards that balance meeting and office time, reflect priorities, and allow for flexibility.
- Work in tandem with the Director of Administration to coordinate the effective operations of the School’s USask campus and collaborate with JSGS-University of Regina (U of R) colleagues to coordinate School-wide meetings and activities.
- Provides comprehensive meeting preparation with briefings, updates, materials, and information, while tracking deadlines, commitments, and emerging issues. Including Joint Faculty Council, and JSGS USask faculty meetings.
- Work effectively with the Executive Assistant at the U of R campus to ensure a coordinated approach to executive scheduling.
- Support School collegial processes, including enure, promotions and salary review/merit processes.
- Supports faculty recruitment i.e., job postings, employment contracts, recommendations of appointments, travel expense claim reimbursements, campus visits and onboarding activities.




- Exercise decision making and problem solving to ensure priorities and deadlines are met and take initiative to move beyond completion of assigned tasks to plan for future changes or requirements.
- Manage the administrate list of USask JSGS annual events, meetings, and activities.
- Serves as the primary contact for room scheduling and space management within JSGS and coordinating room bookings, managing approval processes, and supporting academic, research, and major event activities.
- Serve as the lead for logistics and travel arrangements for students, staff, and faculty to School-sponsored events and special visitors and provide logistical support for events based in Saskatoon.
- Play an active role in continuous improvement to processes.
- Supports the hiring process and posting of students, and research assistants.
- Coordinates support for Professional Affiliates, including facilitating onboarding, and record keeping.
- Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning workplace.
- Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
- Demonstrates respect and dignity for all community members, actively contributes to an environment of acceptance and inclusion, and responds to different perspectives with curiosity, respect, and non-judgement.
- Undertakes related duties as assigned, consistent with the nature of the position.

Qualifications:

- An office administration diploma; a bachelor’s degree is preferred. An equivalent combination of education, training and ex

📌 Administrative Coordinator, Administration Network (Saskatoon)
🏢 University of Saskatchewan
📍 Saskatoon