Operations Coordinator

Permanent Full time

The Sudbury Catholic District School Board is located in Northeastern Ontario and serves approximately 6,900 students in 17 schools located in Greater Sudbury, as well as in Killarney.

Our School Board is host to and celebrates diverse cultures and is comprised of dedicated staff committed to high quality education that inspires and promotes lifelong learning. The Board is currently seeking Operations Coordinator(s) to join our dynamic team.

Reporting directly to the Manager of Facility Services and Health and Safety, the Operations Coordinator works collaboratively with the Facilities Team and school administration teams to deliver proactive leadership and comprehensive support for all operational requirements. This role is responsible for direct supervision of custodial staff, including schedule coordination, training facilitation, performance reviews, policy compliance and resolution of site-specific operational matters. The position’s primary objective is to ensure a consistently clean and safe environment for all staff, students and visitors across all school locations.

ESSENTIAL QUALIFICATIONS

Education/Certification

- Formal post-secondary education in building management or a related discipline, or equivalent

Experience

- Minimum of three (3) years in a leadership position supervising staff in a building maintenance environment or in a large organization.

Key Activities

- Contributes to the organization by ensuring that operational requirements for all building andgrounds are maintained at levels consistent with Board expectations and departmentalguidelines while adhering to applicable legislation, regulations and the Occupations Health and Safety Act.




- Provides daily supervision of custodial staff, including onboarding, training, and scheduling.Regularly conducts employee performance appraisals, promptly addresses any performanceconcerns, and develops individualized improvement plans that promote skill development,enhance performance, and achieve measurable results.
- Establishes and upholds service procedures and guidelines for all custodial operations andprocesses.
- Supports and audits the work loading database to confirm accurate allocation of staffingresources, maintain appropriate staffing levels at each school, and identify operational changes impacting staffing requirements.
- Collaborates with school administration to coordinate events, facilitate community use,implement fire safety protocols, and address daily operational matters.
- Provides contract management for site services such as grass cutting and snow removal andpest control.
- Liaise with the Maintenance Department to prioritize and monitor completion of work orders for building repairs and maintenance.
- Lead facility emergency response efforts during regular hours and participate in an on-callrotation to address after-hours emergencies such as power outages, severe weather, majorequipment failures, and fire alarms.
- Manages custodial product inventory at all locations,



including review and approval ofpurchases and manages custodial equipment inventory including repairs, procurement andreplacement.
- Engage with school boards, suppliers, and contractors to assess and implement best practices in custodial operations.
- Ensures adherence to all relevant collective agreements.

Knowledge/Skills

- The position requires extensive knowledge of custodial best practices, including familiarity with relevant equipment and products. This expertise ensures that cleaning procedures areperformed efficiently and in compliance with established standards.
- A thorough understanding of building systems, operational protocols, and maintenanceprocedures is essential. The ability to apply this knowledge contributes to the effectivemanagement and upkeep of facilities.
- Advanced written and verbal communication skills are important, along with strong interpersonal abilities. These skills enable the demonstration and explanation of both routine and complex practices to colleagues and stakeholders.
- Excellent analytical and problem-solving capabilities are required, supporting the identification and resolution of issues as they arise.
- The role demands a proven ability to handle confidential information with discretion, protecting sensitive data and maintaining privacy at all times.
- Comprehensive familiarity with the Occupational Health and Safety Act is a key requirement to ensure that all practices adhere to legislative guidelines and promote a safe workingenvironment.
- Outstanding organizational skills and attention to detail are necessary. These qualities support the accurate and timely delivery of information, especially when managing multiple competi

📌 Operations Coordinator (Northeastern Ontario)
🏢 Sudbury Catholic District School Board
📍 Northeastern Ontario