North York, ON Full time CA$55,000 - CA$70,000 / year

Support daily executive and office operations for a busy real estate brokerage in North York, Ontario. The Office Coordinator helps organize schedules, communications, documentation, and administrative processes while handling confidential information with discretion.

Responsibilities

- Manage senior leadership calendars, evaluate meeting requests, and adjust schedules as priorities change.
- Organize meetings with staff, clients, and external contacts, including logistics and preparation of materials.
- Review incoming correspondence, prepare responses when appropriate, and elevate urgent items.
- Track deadlines, follow-ups, and outstanding commitments.
- Create, edit, and proofread presentations, reports, contracts, and other business documents.
- Coordinate business travel arrangements and supporting documentation.
- Process invoices and expense submissions and maintain administrative records and files.
- Support leadership sessions, company functions, client-facing events, and special projects.
- Recommend practical improvements to office efficiency and administrative workflows.
- Handle sensitive business information with discretion.

📌 Administrative Assistant (Toronto)
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